1) Appropriate use of funds includes
programs/material that is likely to entertain, educate
and/or strengthen the Florida Tech student body. The historical
performance of the event/activity is also considered.
For more information refer to section 5.0 of the SAFC
document. A list of non-fundable items is also described.
2) Operational budgets are used for paper,
pencils, folders and other small miscellaneous purchases
to assist in running your organization. Organizations
MUST apply for an operating budget for each semester. The
amount is determined by SAFC. Groups that do not apply
for operating budgets during primary funding are penalized
during secondary funding (They receive a lesser amount
for their operating budget).
3) No, designated funds must be used
for the event purposes, however if the committee is notified
monies can be transferred for other purposes within the
event. SAFC reserves the right to redistribute allocated
funds from one event to another event on a case-by-case
basis. However funds can only be re-allocated once and
the organization cannot re-apply for funding for the forfeited
event.
4) Yes, appeals must be submitted in
writing to the Office of Student Life no later than 5
PM on the third day after notification for primary funding
and seven days for secondary. SAFC will review the appeal
and reach a final decision by a two-thirds vote. A representative
from the organization will have the opportunity to attend
the appeal
process.
5) Pick up a reimbursement form in the
Office of Student Activities (they will be on-line in
a PDF format soon) and turn in the form with all (original)
attached receipts. Don’t hesitate to ask questions
when you are in the office.
6) The SAFC will determine each year
whether or not conferences will be funded for the given
fiscal year, depending on the allocated budget. Each organization
is limited to 1 conference per year and the amount allocated
is determined by SAFC.
7) A general rule of thumb is that events
that are open to the majority of campus tend to meet the
criteria for fund usage.
8) Travel expenses are divided into 2
sections. Florida Tech vehicles (Florida Tech Vans) and
other travel expenses that include hotel, gas, tolls,
and parking. Airfare is typically not funded by SAFC.
9) Funding is only for designated events
and activities, not for organizations general use. Office
budgets are available for general operation.
10) SAFC does not fund end of year or
semester banquets for organizations.
11) The Office of Student Activities
must approve all events in order to use the allocated
SAFC funding.
12) SAFC does not fund rituals, inductions
or pay dues for organizations. See SAFC
document 5.4.4.
13) SAFC funds may not be used to purchase
capital equipment. Capital equipment is any tangible nonexpendable
property having a useful life of more than one year and
an acquisition cost of $500 or more per unit.
14) SAFC does not fund personal clothing
items, i.e., T-shirts, jackets, hats, etc. See SAFC
document 5.4.7.
15) Yes, organizations can purchase
food off campus as long as a proof of their insurance
and a copy of the vendors license are submitted to the
Office of Student Life.
16) If a student group needs to change
the date of an event/activity within the same semester
a memo to committee will transfer the funds to the new
date.
17) SAFC funds are allocated
by semester. If a student organization does not use allocated
funds in the given semester, they are forfeited and may
not be reapplied for during secondary funding. If a group
would like to change the date of an event from semester
to semester a memo to the committee will transfer the funds
to the new date.
