A $50 deposit will be required when using the Alumni House. This deposit will be returned if the Alumni House and property is left in the same or better condition.
The Florida Tech Alumni House is a university facility, which serves as the headquarters for the Alumni Affairs Office and the Florida Tech Alumni Association. First priority for use of the House is for alumni and advancement purposes, which support the mission of the university. When the Alumni House is not being used for these purposes, other university constituencies may use the Alumni House. The conference room, kitchen, porch and back yard may be reserved for university events as long as the following guidelines are followed:
~Florida Tech sponsors the event.
~The reservation of the facility is made by a staff or faculty member or student organization of Florida Tech who will be responsible for the event. A staff or faculty member must be present at the event.
~Reservations can be tentatively made in advance, but cannot be confirmed more than
30 days before the event in order to ensure use of the facility for alumni and advancement purposes which cannot always be anticipated in advance.
~Due to wear and tear on the carpet and other facets of the house, groups using the House are limited to 50 in number.
~Arrangement for food and drink should be handled through Auxiliary Services.
~All outdoor activity must end no later than 10:00 p.m. and guests should avoid undue noise, which may disturb our neighbors.
~Special arrangements for ordering additional chairs, AV equipment, tables, food, coffee, condiments, etc. must be made by the requester and will not be provided by the Alumni Office. Black folding tables are NOT to be used. Gray folding chairs and conference chairs are to be used INSIDE ONLY.
~The requester should make arrangements to visit the Alumni House in advance of the event to ensure that all arrangements are properly worked out with the staff assistant.
~The event must not disrupt the normal work of the Alumni Office during work hours
(8 a.m. to 5 p.m.). During working hours, the participants should minimize interference with the reception area. When coffee breaks occur, the participants should go to the kitchen or porch area so that the reception-work area does not become congested.
~At no time should anyone using the house allow any participants to use the front work area, computer, or copier. After hours all other offices are to remain locked.
~Use of electronic equipment (TVs, DVD player, VHS player, etc.) is at the groups’ own risk. If any damage occurs to any equipment the group will have to repair or replace the item at their own expense.
~The Alumni House must be left in at least as good condition as it was in before the event. All spills on tables, countertops and doors must be cleaned up. Floors must be vacuumed and kitchen cleaned. All event garbage is to be deposited in plastic bags outside the back door of the conference room and all food items must be removed or appropriately stored. Any utensils used must be washed and put away. All furniture must be returned to its original position. At the end of your event, the Alumni House must be secured, locked, lights turned out and the thermostat turned back to its original position. The window air conditioner in the conference room must be turned off. Failure to comply with these instructions will affect the group’s ability to use the house in the future.
Download Guideliens and Registration Form
For more information call Hazel Rosskamp (321) 674-7190.
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