ProTrack Co-Op

Hiring a Florida Tech Co-op Student

This information covers employers’ frequently asked questions and describes the average timeline needed to on-board a co-op employee.  We take care to make this a seamless process for employers, but every student is unique and there can be unexpected delays. Please contact the Co-op Advisor, Stephanie Lynch, with any questions you may have: slynch@fit.edu; (321) 674-8102

Offer of Employment

ProTrack Co-op students presented with an offer of employment must receive an official offer letter each semester they are working. The following information should be included:

  • On company letterhead
  • The duties of the job – a job description
  • The details of the job – hours per week, the physical location of the job
  • Salary information
  • The exact beginning and ending dates of the co-op or internship. For International students, these dates must match the semester dates
  • Company contact – name, email and phone
  • Supervisor’s name, title, physical address, email and phone

The student then meets with the Co-op Advisor, bringing a copy of the offer letter with them.  At this appointment, they will initiate enrollment and approval paperwork. 
International students will need to apply for CPT.  They may not begin to work off campus before receiving CPT authorization and completing the registration process with the University.
Once the student has all the necessary signatures, they return to the Co-op office to be properly registered with the University.  Your company’s data is also put into our employer database in Panther Career Link, and you may be invited to ‘link’ with us. 

Course Requirements

A course syllabus is used to inform the students about the course requirements, which include a Mid-Term Check-In Report, a Final Report, and a Final Employer Evaluation (a performance review of the student’s work that is completed by the student's supervisor.)

Employer Evaluation

The student is responsible for getting the evaluation/performance review from their supervisor (we supply the evaluation form) and it constitutes a substantial part of the student’s final grade.  It is important to student learning that employers participate in this evaluation/review process in a timely fashion as proximal feedback provides better learning outcomes, both academically and professionally.  As well, students cannot receive a grade for the course without this input.

Co-op Credits and Registration Deadlines

Undergraduate students are awarded 1-3 credits based on the total number of hours worked each week (based on the offer letter).  There is no credit awarded for graduate students.  The University cannot award credit retroactively, nor can we enroll students after the deadlines set by the Office of the Registrar. 

Options

Co-op at Florida Tech is tied to academic semesters:

  • Fall (16 weeks, early August through early December)
  • Spring (16 weeks, mid-January through end of April)
  • Summer (11 weeks, mid-May through end of July) 

Students are allowed to work full or part time any semester, for a single semester, or back-to-back semesters. Students maintain their full-time student status in Fall and Spring by working full time.  Students can continue to work for local companies part time (under 20 hours) throughout the school year when their schedules permit.

Grading

The student turns in both the Final Report and the Employer Evaluation to their Co-op Advisor.  Those are then sent to the Academic Advisor of record, who issues a Pass/Fail grade.  We request that both students and employers meet all University established deadlines as the student’s grade issuance is gated by their timely submission of the Final Report and Employer Evaluation. 

Work Place Issues

Occasionally there may be an issue between an employer and a student.  Both parties are encouraged to work through any difficulties as soon as they arise.  Career Management Services should be notified of any issues that arise as soon as possible.  The Co-op Advisor can be reached at (321) 674-8102 or slynch@fit.edu