Thesis and Dissertation Completion

A list of most of the requirements for graduate students writing a thesis or dissertation appears below. It is written in the chronological order in which the steps must be taken. Read the list carefully and take note of the time period during which each event must be accomplished.

Check frequently with your advisor to verify that you have also met all requirements stipulated by your Academic Unit as you proceed through your program. This list appears at the back of the Thesis Manual and Style Guide for Use at Florida Institute of Technology (2nd Edition).  All thesis/dissertation students are encouraged to purchase this Thesis Manual at the bookstore as soon as they start writing.

1) File program plan

Make sure the correct plan is on file for your program.

Required no later than one month before 9 semester hours are completed.

Master's students:

Fill out the Master's Program Plan form. It must be signed by you, your advisor, and your Academic Unit Head. Then submit it to the Graduation Office at the Registrar's.

Doctoral Students:

On a typed memo, list the courses you expect to take. It must be signed by you, your advisor, and your Academic Unit Head. Then, submit it to the Graduation Office at the Registrar's.

2) Committee Selection

Select your committee from the list of approved advisors in your advisor's Graduate Policy Manual. Copies are also available on reserve in Evans Library and on the World Wide Web at facmenu.html . The latter is always the most up-to-date list.

Master's Students:

Select your committee prior to sending your defense announcement to the Office of Graduate Programs (at least 2 weeks before defense). Only approval by your Academic Unit Head on the announcement form is required by the Office of Graduate Programs. Your academic unit may have additional requirements, so please check with your advisor.

Doctoral Students:

At least 90 days prior to taking the comprehensive exam, select your major advisor. Ask if your academic unit has any formal requirements.

At least 60 days prior to taking the comprehensive exam, your advisor must submit a memo requesting approval of your committee by your Academic Unit Head and College or School Dean. The written approval must be on file in the Office of Graduate Programs. Confirm that it is there and that it does not differ from the Committee you expect to use.

3) Doctoral Students

Pass the Comprehensive Exam at least 1 calendar year before graduation. (Report submitted by your academic unit to the Office of Graduate Programs). Proposal Conference. (Report submitted by your academic unit to the Office of Graduate Programs). Apply for Admission to Candidacy only after passing the Comprehensive Exam and Proposal Conference. (Application filled out by you and submitted by your academic unit to the Office of Graduate Programs.) This may be a separate form or it may be Section 3 of the Proposal Conference Report form.

4) Thesis/Dissertation Registration

The time at which mandatory thesis or dissertation registration is required is explained below. If you will not be using Florida Tech facilities nor advisor time during a semester, you may request a written, advanced waiver of this requirement. Ask your advisor regarding proper procedures.

Master's Students:

You must have at least a 3.0 GPA at first thesis registration. Once registered for thesis, you must register for at least 3 hours of thesis every term thereafter, including summer, until a minimum of five copies of your thesis is accepted by the Office of Graduate Programs.

Doctoral Students:

You must register for dissertation the first term after admission to candidacy. This includes summer.

You must register for at least 3 hours of dissertation every term thereafter, including summer, until a minimum of five copies of your dissertation are accepted by the Office of Graduate Programs. You must register for at least 15 semester credit hours of dissertation after admission to candidacy.

5) Purchase the Thesis Manual

The Thesis Manual and Style Guide for Use at Florida Institute of Technology (2nd Edition) is available for purchase at the Florida Tech Bookstore. 

6) Thesis Pre-check

Bring several pages of your printed thesis, tables, figures, etc. to the Office of Graduate Programs early in the writing phase to confirm that your preferred format meets all Graduate Programs' requirements.

7) Petition to Graduate

File your petition usually no later than the beginning of the semester prior to the earliest semester in which you believe you will graduate. Deadline appears in the current catalog's Calendar of Events. Avoid late petition fees by petitioning for the first possible graduation date. If you do not finish then, re-petition for the next semester.

8) Pay binding (and microfilm for dissertation) fees.

As explained below, you may pay these fees at the time you petition to graduate. (Recommended so that the payment is noted on your Petition to Graduate form. Your payment can thereby be verified easily if you lose your receipt.) You may also pay the fees listed below at any time prior to turning in your thesis at the Office of Graduate Programs. Please keep your receipt as you must display it at the time you turn your thesis in to the Office of Graduate Programs. Cost of the binding and microfilm fees are listed in the current catalog under "Expenses."

The binding fee does not cover the cost of photocopying your thesis for your committee prior to your defense nor the copies you turn in to the Office of Graduate Programs.

Master's Students:

Must pay the $75 binding fee for a minimum of 5 copies. You may pay for as many extra copies as you want.

Doctoral Students:

Must pay the $75 binding fee for a minimum of 5 copies and the $75 microfilming fee. You may pay for as many extra copies as you want.

9) Set defense date and time.

Establish these as early as possible. Committee members' time becomes limited, and rooms appropriate for defenses become booked toward the end of every semester.

10) Distribute copies of your completed thesis

Check with your committee members to ascertain the lead time they require, or your academic unit may specify a minimum lead time.

Master's Students:

Most committee members require at least three or four weeks.

Doctoral Students:

Policy stipulates a minimum of four weeks prior to your defense.

11) Check format of completed thesis.

At the time you distribute your thesis to your committee members, have the Office of Graduate Programs examine your completed thesis to verify that it meets all Graduate Programs' requirements. It takes 10 or 15 minutes while you wait, and no appointment is required. While your committee prepares for your defense, you have time to make any format corrections stipulated. After your defense, you will thereby have only content corrections to make.

12) Announce defense.

Bring the yellow announcement form to the Office of Graduate Programs at least two weeks prior to the defense date. You may bring it even earlier. You will receive an e-mail version of the announcement for you to review for accuracy. Confirm the date, time, and room reservation of your defense with your committee members.

Doctoral Students:

Obtain Microfilming Agreement Form and Survey of Earned Doctorate Form from the Office of Graduate Programs when you drop off the yellow defense announcement form.

13) Defend your Thesis/Dissertation.

You are not permitted to defend during Fall or Spring Final Exam Weeks, and the defense is open only to members of the Graduate Faculty, not other students.

14) Examination Report

At the defense, confirm that all committee members sign the Examination Report they will have brought with them. If the thesis title changes during the defense, a member must cross out the old wording and write in what has been changed. The thesis title you turn in must match the title on the Exam Report.

15) Make the corrections.

Make any corrections that were stipulated during the defense.

16) Thesis signature page

Obtain signatures from your committee members. Only have one signature block for the department head (not one as committee member and another as Head). Obtain signature of department head last.

Master's Students:

The department head must sign all Master's theses, whether a member of the committee or not.

Doctoral Students

The department head must sign all dissertation also, whether a member of the committee or not.

Doctoral Students in all other Colleges and Schools:

The Academic Unit Head must sign all dissertations, whether a member of the committee or not.

17) Copy thesis.

Make copies (minimum 5) and pay the copying fee (the binding fee does not include copying expense). You may use Florida Tech's copy center or have the copying done commercially. Request copies on long grained paper if possible.

Check every page of every copy for smears, speckles, skipped pages, duplicated pages, etc. The pages you submit are what gets bound.

18) Place each thesis copy in a separate envelope.

Make sure that you do not seal the envelopes

Doctoral Students:

Include one additional envelope containing a Title Page and Abstract.

19) Label each envelope

Write your name, last four digits of your student ID number, academic unit, and a current phone number (as shown below) on the outside of each envelope. Print your surname in all capital letters.

The name you indicate this way (as shown below) will be printed on the spine of your bound thesis copies:

HOWARD , Henry
xxxxx6789
Electrical Engineering
321-555-1234

SURMAYNAYA , Giveuspt
xxxxx4321
Psychology
404-555-9876