What Employers Need to Know About Hiring International Students
Many employers are concerned about liability related to the employment of international students in the United States. The following information addresses concerns employers might have about international students and work.
Getting permission for international students to work in the United States is not as difficult as many employers think. Most international students are in the United States on nonimmigrant student visas (F-1 and J-1), and these international students are eligible to accept employment under certain conditions.
Practical Training and F-1 Students
Practical training is a legal means by which F-1 students can obtain employment in areas related to their academic field of study. Students, in general, must have completed one academic year (approximately nine months) in F-1 status and must maintain their F-1 status to be eligible for practical training. There are two types of practical training:
- Optional Practical Training
- Curricular Practical Training
Optional Practical Training
Optional Practical Training (OPT) must be authorized by the U.S. Citizenship and Immigration Services (USCIS) based on a recommendation from the designated school official (DSO) in the International Student Office of the school which issued the form I-20, a government document which verifies the student’s admission to that institution. The term “optional” means that students can opt to use all or part of their total practical training allotment of a maximum of 12 months (36 months if the student is a STEM degree holder employed with a company that meets all the STEM employer responsibility requirements.) OPT can be authorized by the USCIS, and generally students can work 12 (or 36) months of practical training after completing their program of study. It should be noted that for USCIS purposes, students working anything more than 20 hours/week will be considered full time. Students who have received OPT permission will be issued an Employment Authorization Document (EAD) by the USCIS. Their name, photo and valid dates of employment are printed on the EAD. Employers should note that average processing time for USCIS to issue the EAD is two or three months, and students may begin employment only after they receive the EAD which will indicate the starting and ending dates of employment.
Curricular Practical Training
Curricular Practical Training (CPT) may be authorized by the institution (NOT by USCIS) for F-1 students participating in curricular-related employment such as cooperative education, alternate work-study, practicum and internship programs. This work experience must be deemed an integral part of an established curriculum in the student’s course of study. Authorization is written on page three of the I-20 student copy and will include the name of the company, address and ZIP code, beginning and ending date, and signature of the designated school official (DSO) in the International Student Office. Since each institution has different policies related to curricular-related employment, students should speak to the DSO at their institution. Processing time for the authorization of CPT varies at each institution. Employers should check with the student’s institution for an approximate turnaround time.
Academic Training for J-1 Students
Practical training is called “academic training” for J-1 students. International students on J-1 visas are eligible for up to 18 months of academic training. Some J-1 program participants are also allowed to work part time during the academic program. Academic Training is granted in the form of a letter by the Responsible Office (RO) or Alternate Responsible Officer (ARO). Students should consult with the RO or the ARO in the International Student Office of their institution.
Minimal Paper Work for the Employer
Fortunately, there is little paperwork for an employer who hires F-1 or J-1 students. All paperwork is handled by the students, the school and the USCIS. For Curricular Practical Training, the school will make a notation on the student's copy of the I-20 form indicating that Curricular Practical Training has been authorized, and specifying the duration and place of employment. Students authorized for Optional Practical Training are required to apply to USCIS (through the International Student Office of the school) for an Employment Authorization Document (EAD).
Continuing Employment after the Practical/Academic Training Period
Federal regulations require that employment terminate at the conclusion of the authorized practical or academic training. However, students on an F-1 visa, or students on a J-1 visa who are not subject to a two-year home residency requirement, may continue to be employed, if they receive approval for a change in visa category—usually to H-1B. Students must have a minimum of a bachelor’s degree in order to qualify for H-1B status.
Individuals may work in the United States for a maximum of six years under an H-1 B visa. This visa is valid only for employment with the company that petitioned for them. They must re-apply to the USCIS if they wish to change employers. As soon as the initial job offer is made, they should petition for an H-1B visa if employment is likely to extend beyond the practical training period.
Frequently Asked Questions
Isn’t it illegal to hire international students because they do not have a green card?
No. Federal regulations permit the employment of international students on F-1 and J-1 visas within certain limits. These visas allow students to work in jobs related to their major field of study. F-1 students can work on “practical training.” J-1 students may work on “academic training.”
Even if it’s legal to hire international students, won’t it cost a lot of money and involve a lot of paperwork?
No. The only cost to the employer hiring international students is the time and effort to interview and select the best candidate for the job. The international student office handles the paperwork involved in securing the work authorization for F-1 and J-1 students. In fact, a company may save money by hiring international students because the majority of them are exempt from Social Security (FICA) and Medicare tax requirements.
How long can international students work in the United States with their student visa?
F-1 students are eligible for Curricular Practical Training before completing their studies, as well as an additional 12 months of Optional Practical Training (29 months if the student is a STEM degree holder employed with a company that is a member of "E-Verify"), either before or following graduation, or a combination of the two. However, if they work full time for one year or more of curricular practical training, they are not eligible for Optional Practical Training. Students with a J-1 visa are usually eligible to work up to 18 months following graduation. They may also be eligible to work part time during their program of study. Staff in the International Student Office on campus will evaluate each student’s situation to determine the length of time for which they are eligible to work.
Don’t international students need work authorization before I can hire them?
No. International students must have the work authorization before they begin actual employment, but not before they are offered employment. In fact, J-1 students applying for academic training and F-1 students applying for Curricular Practical Training must have a written job offer in order to apply for the work authorization. Many F-1 students will be in the process of obtaining work authorization pursuant to the requirements of Optional Practical Training while they are interviewing for employment. Students can give employers a reasonable estimate of when they expect to receive work authorization.
What does the work authorization look like?
For Optional Practical Training, F-1 students receive from USCIS an Employment Authorization Document (EAD), a small photo identity card that indicates the dates for which they are permitted to work. For Curricular Practical Training, F-1 students receive authorization from the school (NOT from USCIS) on page three of the student’s I-20. “No service endorsement is necessary”—per 8CFR 274a.12 (b) (6) (iii). J-1 students receive work authorization in the form of a letter issued by the RO or ARO at their institution.
What if I want to continue to employ international students after their work authorization expires?
With a bit of planning ahead, an employer can hire international students to continue to work for them in the H-1B visa category for a total of six years (authorization is granted in two three-year periods). The H-1B is a temporary working visa for workers in a “specialty occupation.” The application procedure to the USCIS is straightforward. The job must meet two basic requirements:
- The salary must meet the prevailing wage as defined by the Department of Labor.
- A bachelor’s degree is a minimum normal requirement for the position.
Doesn’t an employer have to prove that international students are not taking jobs from a qualified American?
No. American employers are not required to document that a citizen of another country did not take a job from a qualified American if that person is working under a F-1, J-1 or H-1B visa. Employers must document that they did not turn down a qualified American applicant for the position only when they wish to hire foreign citizens on a permanent basis and sponsor them for a permanent resident status (green card).
Can I hire international students as volunteer interns?
Normally, if the internship involves no form of compensation and is truly voluntary, the students may volunteer without having to do any paperwork with the USCIS. If, however, the internship provides a stipend or any compensation, students must obtain permission for practical training or academic training prior to starting their internship. Student should check with their employers to ensure that the company is allowed by law to offer unpaid internships.
If a student is authorized for practical or academic training, and is volunteering for your company, the student must submit a volunteer letter to the ISSS office written by their supervisor or HR coordinator. Click here to download a volunteer letter template.
What about taxes?
Unless exempted by a tax treaty, F-1 and J-1 students earning income under practical training are subject to applicable federal, state and local income taxes. Information on tax treaties may be found in Internal Revenue Services Publication 519, U.S. Tax Guide for Aliens, and 901, U.S. Tax Treaties.
Generally, F-1 and J-1 students are exempted from Social Security and Medicare tax requirements. However, if F-1 and J-1 students are considered “resident aliens” for income tax purposes, Social Security and Medicare taxes should be withheld. Chapter 1 of Internal Revenue Services Publication 519, U.S. Tax Guide for Aliens explains how to determine the residency status of international students.
More information on Social Security and Medicare taxes can be found in Chapter 8 of Internal Revenue Services Publication 519, U.S. Tax Guide for Aliens and in Section 940 of Social Security Administration Publication No. 65-008, Social Security Handbook.
For Your Reference: Code of Federal Regulations
The Code of Federal Regulations (CFR) Title 8 and Title 22 citation numbers for regulations governing practical training are as follows:
- F-1 students: 8CFR 214.2 (f) (9) & (10)
- J-1 students: 22CFR 62.23 (f)
- CFR Title 8 citations governing IRCA requirements are:
- F-1 students: 8CFR 27 4a. 12(b) (6) (iii) and 8CFR 274a. 12(c) (3) (i)
- J-1 students: 8CFR 27 4a. 12 (b) (11)
Copies of the Code of Federal Regulations are available from the Superintendent of Documents in Washington, D.C.
This document was adapted by staff from Florida Tech’s Office of International Student and Scholar Services. The original unmodified document was published in 2000 with a grant from NAFSA: Association of International Educators Region XII. 2004 revision by Laurie Cox, University of Southern California, and Co-Chair of SCICC (Southern California International Careers Consortium); coeditors: Lay Tuan Tan, California State University Fullerton, and SCICC Board member and Phil Hofer, University of La Verne.
The information contained herein is for the use of the Florida Tech community, and should not be used as a source of information for making legal decisions regarding employment. The staff of ISSS is neither qualified nor licensed to provide legal advice. A licensed practicing attorney should be consulted for professional legal counsel.