J-1 Exchange Visitor Program
DS-2019 Request Instructions for Florida Tech Departments
The information below is intended for Florida Tech department administrators who are preparing the DS-2019 Request Form for their J-1 Exchange Visitors (scholars). We hope these helpful tips make the process go more smoothly.
The DS-2019 Request Form
Please complete the DS-2019 Request Form and submit a printed copy to the Human Resources Department, along with all the required documents and signatures. If you have any problems with the form, please contact the ISSS Office (674-8053). Once HR has completed the necessary procedures, the DS-2019 Request Form will be forwarded to the ISSS office for the processing of a DS-2019.
Who completes the DS-2019 Request Form
To ensure accuracy and consistency of information, the DS-2019 Request Form should be completed and reviewed by and signed by the department administrators before submission.
Timing Your Request
Submit your request at least two to four months before the scholar's appointment begin date to ensure that the scholar receives the documents needed to obtain a visa.
The J-1 Process Overview information sheet gives a timeline for the steps necessary to bring a scholar to the U.S.
Processing Times to Receive the DS-2019
Our standard processing time for producing the DS-2019 document is 5 business days from receipt of a complete DS-2019 Request Form. Incomplete DS-2019 requests cannot be processed and will be put on hold until complete.
The ISSS Office reserves the right to estimate an appropriate start date on the Form DS-2019 based on the following factors:
- the standard 5 business days processing time
- the necessary time for documents to reach the visitor via Federal Express
- the estimated time for the visitor to obtain a visa at a U.S. consulate
- the scholar's ability to make reasonable travel arrangements