Office of Institutional Effectiveness and Accreditation

Weave Logo with Login

FAQ

Topics:

-School Abbreviation Error when Logging In
-Logging in for the First Time
-Adding a Mission Statement
-Editing a Mission Statement
-Adding a Program Learning Objective (PLO)
-Editing a Program Learning Objective (PLO)
-Adding a Measure
-Editing a Measure
-Finalizing Items
-Adding an Achivement Target
-Editing an Achievement Target
-Uploading Documents to the Document Repository
-Deleting Items from WEAVE

 

 

WEAVE Online is asking me for my school's abbreviation.  What do I do?

If WEAVE is asking you for this please check and make sure you are going to the link above to log-in.  Sometimes when the above link is bookmarked incorrectly the "fit" part of the link gets accidentally dropped and WEAVE online defaults to ask you for it.  However, even if you enter it the log-in will still not work.  Check your bookmark/favorite to make sure it is directed to the link above, or access WEAVE online from the APAC, oie, or AASAC websites.

 

I have just logged into WEAVE for the first time.  Now what?

When first logging into the system, there is a bar at the top with categories, labelled "Home", "Assessment", etc.  Most of the tasks we do within WEAVE will be under the "Assessment" heading, e.g. Objectives, Missions, and Findings.  Hover over the "Assessment" tab, move down to the area you want to work in, and click.  You may switch between entities (these may be programs, departments, or courses) by using the right drop-down menu at the top of the page, under where it says "Cycle and Entity Selection".  There are also many documents within WEAVE to help you, including a "Quick Start Guide", which can be found in the top right of any page within the system as a small, blue button marked "Help". 

 

How do I add a mission statement?

1. Log-in to WEAVE online. (See link above)

2. Select the program/major you wish to add objectives to from the right drop-down menu at the top of the page.

3. At the top of the page where it says “Home”, “Assessment”, etc., hover over “Assessment” and choose “MIssion / Purpose” from the options that appear.

4. Click the button that says "Add Mission/Purpose". 

5. Type your mission statement into the box labelled "Mission/Purpose". 

6. If you are done with the mission statement you may click “Final” where it says “Entry Status” at the bottom of the page. If you need to come back to it to double check or add to it, leave it as “Draft/In Progress”.

7. Click “Save” at the bottom of the page. Very Important!

How do I edit a mission statement?

1. Log-in to WEAVE online. (See link above)

2. Select the program/major you wish to add objectives to from the right drop-down menu at the top of the page.

3. At the top of the page where it says “Home”, “Assessment”, etc., hover over “Assessment” and choose “MIssion / Purpose” from the options that appear.

4. Click the button towards the bottom of the page that says "Edit".

5. Edit the statement as needed..

6. If you are done with the mission statement you may click “Final” where it says “Entry Status” at the bottom of the page. If you need to come back to it to double check or add to it, leave it as “Draft/In Progress”.

7. Click “Save” at the bottom of the page. Very Important!

 

How do I add a Program Learing Objective (PLO)?

1. Log-in to WEAVE online. (See link above)

2. Select the program/major you wish to add objectives to from the right drop-down menu at the top of the page.

3. At the top of the page where it says “Home”, “Assessment”, etc., hover over “Assessment” and choose “Outcomes / Objectives” from the options that appear.

4. Scroll down to the box labelled "Outcomes / Objectives" and click “Add”.

5. Where it says “Condensed Description”, write a short title for the objective.

6. Write the full description of the objective where it says “Description”. This box has a 250,000 character limit, so you have plenty of space to add everything necessary.

7. If you are done with this measure you may click “Final” where it says “Entry Status” at the bottom of the page. If you need to come back to it to double check or add to it, leave it as “Draft/In Progress”.

8. Click “Save” at the bottom of the page. Very Important!

9. Repeat for each objective within that program/major/department.

 

How do I edit a Program Learing Objective (PLO)?

1. Log-in to WEAVE online. (See link above)

2. Select the program/major you wish to add objectives to from the right drop-down menu at the top of the page.

3. At the top of the page where it says “Home”, “Assessment”, etc., hover over “Assessment” and choose “Outcomes / Objectives” from the options that appear.

4. Scroll down to the box labelled "Outcomes / Objectives" and click the small pencil-and-paper icon next to the PLO you want to edit.

5. Edit the PLO as needed.

6. If you are done with this measure you may click “Final” where it says “Entry Status” at the bottom of the page. If you need to come back to it to double check or add to it, leave it as “Draft/In Progress”.

7. Click “Save” at the bottom of the page. Very Important!

 

How do I add a measure to a PLO?

1. Log-in to WEAVE online. (See link above)

2. Select the program/major you wish to add measures to from the right drop-down menu at the top of the page.

3. At the top of the page where it says “Home”, “Assessment”, etc., hover over “Assessment” and choose “Measures & Findings” from the options that appear. This takes you to the same page as “Outcomes/Objectives” (page with the PLOs on it).

4. Scroll down past the PLOs to where it says “Measures & Findings” and click “Add”.

5. From the “Select a Source of Evidence” box at the top of the page, select the type of measure you are adding.

6. Where it says “Condensed Description”, write a short title for the measure (similar to PLOs).

7. Write the full description of the measure where it says “Description”. This box has a 250,000 character limit, so you have plenty of space to add everything necessary.

8. Where it says “Select Related Outcomes”, you are going to select the PLO(s) that this measure is assessing.

9. If you are done with this measure you may click “Final” where it says “Entry Status” at the bottom of the page. If you need to come back to it to double check or add to it, leave it as “Draft/In Progress”.

10. Click “Save” at the bottom of the page. Very Important!

11. Repeat for each measure within that program/major.

12. Repeat for each program/major (you may switch between programs you want to add measures to at any time by selecting a program from the right drop-down menu at the top of the page).

 

How do I edit a measure?

1. Log-in to WEAVE online. (See link above)

2. Select the program/major you wish to add measures to from the right drop-down menu at the top of the page.

3. At the top of the page where it says “Home”, “Assessment”, etc., hover over “Assessment” and choose “Measures & Findings” from the options that appear. This takes you to the same page as “Outcomes/Objectives” (page with the PLOs on it).

4. Scroll down past the PLOs to where it says “Measures & Findings” and click the small pencil-and-paper icon next to the measure you want to edit.

5. Edit the measure as needed.

6. If you are done with this measure you may click “Final” where it says “Entry Status” at the bottom of the page. If you need to come back to it to double check or add to it, leave it as “Draft/In Progress”.

7. Click “Save” at the bottom of the page. Very Important!

How do I finalize a Program Learning Outcome (PLO) or a Measure?

Next to the PLO or Measure is a small icon that looks like a pencil and paper. If you click on this icon it will take you to an editing screen where you can change various attributes of the PLO, including its description. Towards the bottom of the page is a line that says "Entry Status" and two options: "Draft/In Progress" and "Final". Click on "Final" and click save at the bottom of the page. You will notice after doing this that the text next to the PLO will change from "Not Ready for Review" to "Approval Pending".

 

How do I add an achievement target to a measure?

1. Go to the “Measures & Findings” page within WEAVE. To the left of each measure you will see a right-pointing arrow. Click on this arrow to expand the measure (the arrow will become down-facing), and you will see the measure description as well as other information about the measure. The measure will have as many target boxes as the number of objectives that measure is associated with. Click on the button in any of these target boxes that says “Add Achievement Target”.

2. In the text box, describe the achievement target for the measure as it relates to that objective.

3. If satisfied with the target as written, click the bubble marked “Final” where it says “Entry Status” at the bottom of the page. If you want to come back and add to or double-check the target leave the status as “Draft/In Progress”.

4. Click “Save” at the bottom of the page. Very important!

 

How do I edit an achievement target?

1. Go to the “Measures & Findings” page within WEAVE. To the left of each measure you will see a right-pointing arrow. Click on this arrow to expand the measure (the arrow will become down-facing), and you will see the measure description as well as other information about the measure.

2. Go down to the target you want to edit and at the bottom of its box and click the “Edit Achievement Target” button.

3. Edit the target as needed.

4. If satisfied with the target as written, click the bubble marked “Final” where it says “Entry Status” at the bottom of the page. If you want to come back and add to or double-check the target leave the status as “Draft/In Progress”.

5. Click “Save” at the bottom of the page. Very important!

 

How do I upload documents to the Document Repository?

1. Log-in to WEAVE online. (See link above)

2. Select the program/major you wish to add measures to from the right drop-down menu at the top of the page.

3. At the top of the page where it says “Home”, “Assessment”, etc., hover over “Assessment” and choose “Document Respository” from the options that appear.

4. Click on the button at the top of the page that says "Upload Document".

5. Click inside the box that says "Select Document".  Find and select the document you want to upload.

6. Type the name you want the document to have within WEAVE in the "Document Name" box.  *VERY IMPORTANT- All documents in WEAVE must have a name unique to the entire system*

7. You may enter a description of the file you are uploading in the "Description" box, but this is optional.

8. Click "Save and Continue" at the bottom of the page. 

9. On this next page you may associate the file with other items relating to the entity.  When done here, click "Save" at the bottom of the page!


 

Why can't I delete entries in WEAVE?

Because deletions in WEAVE can be so far-reaching (affecting all things that reference that object), only administrators can delete entries from the system.  If you create something in error, try to make it obvious it needs to be deleted (e.g.changing title or description to say "Delete", etc.), and email CJ Colley at ccolley@fit.edu to have the problem corrected.