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Office of Compliance & Risk Management

Compliance Training

The University is committed to creating a safe and ethical environment and with this commitment, all current and new faculty, staff, and employees, including undergraduate and graduate student employees, are required to complete training courses about compliance obligations.

In order to meet state and federal requirements as well as University policy, University employees and students may be required to take mandatory training courses. Some training courses may be required on an annual basis based on the employee’s roles and responsibilities.

As manager, you are responsible for ensuring that your employees complete their required compliance training. Compliance training is intended to help employees gain an understanding of the laws, rules, and policies that govern employees when they carry out official duties. 

Effective January 4, 2021 mandatory compliance training for all Florida Tech employees will continue to be annual, with a few course exceptions that will be periodic. 

Vivid Learning- Required Trainings for Employees & Student Employees

ModuleDurationHireAnnualPeriodicFrequency
Hazard Communication (HAZCOM GHS) 20 Mins    X   Initial & Periodic*
Discrimination Free Workplace 35 Mins  X   X     Initial and Annual 
Violence in the Workplace 30 Mins  X   X     Initial and Annual 
Drug and Alcohol Free Workplace 20 Mins  X   X     Initial and Annual 
Sexual Harassment and Discrimination Prevention  30 Mins  X   X     Initial and Annual 
Computer Security 25 Mins  X   X     Initial and Annual 
Active Shooter Response Training 25 Mins  X   X     Initial and Annual 
Slips, Trips and Falls 25 Mins  X      X    Initial & Periodic*
Emergency & Fire Preparedness 25 Mins  X    X     Initial and Annual 
Portable Fire Extinguisher Safety 20 Mins  X   X     Initial and Annual 
Disinfecting the Workplace for COVID-19 5 Mins X   X     Initial and Annual 
Pandemics: Slowing the Spread  20 Mins  X   X     Initial and Annual 
Title IX: Roles of Employees 24 Mins  X   X     Initial and Annual 

*Additional courses may be required based upon position. 

*Initial & Periodic= One-time initial training with every two years retrain frequency involved;*5-minute course refresher required in between. 

New hires are required to complete the training courses listed above during their first 60 days of employment through Vivid LMS: https://support.fit.edu/vividlms/. The employee must develop a plan with their supervisor in order to complete the courses before the deadline.

Employees and students may be asked to complete other compliance training based on their job responsibilities or as directed by their supervisor. They include, but are not limited to:

  • Campus Security Training (CSA)
  • FERPA: Confidentiality of Records
  • Protection of Minors on Campus

Note: Faculty and staff who do not complete the required training by the established deadline will be referred to management and Human Resources for appropriate disciplinary action.

Please contact the Office of Compliance and Risk Management (OCRM) if you have any questions regarding training. OCRM will direct you to other departments if needed.  

 

Student Compliance Requirements for Students (Undergraduate & Graduate)

The following compliance training courses are mandatory for every student to complete:

  • Title IX – Sexual Violence Prevention: To fulfill our mandated legal requirements for sexual harassment and sexual violence prevention education, every Florida Tech student is required to complete sexual violence prevention compliance training course through Vivid LMS.
  • Alcohol and Other Drugs: Alcohol and Other Drugs is reality-driven online course designed to educate students on the risk of the abuse of alcohol and other drugs, and to teach successful strategies for handling dangerous situations related to these substances. The course features four modules: Your GPA, Your Brain, Your Peers and Your Life. Each section provides extensive, research-backed evidence of the detrimental effects alcohol and other drugs can have, and how social skills and interactions can help reduce harm associated with these substances.

Students will have 60 days from when the training is assigned to complete the training courses listed above. These trainings promote awareness and play an important role in Florida Tech’s sexual harassment and sexual violence prevention efforts. Remember, compliance is everyone's responsibility. Being accountable in your role as a studen is a requiement which means your attention to complete these courses are very important and much appreciated. 

Non-Florida Tech Individuals

Non-Florida Tech individuals such as University guests, volunteers and contractors may be required to complete compliance training related to their role on campus. These individuals should refer to their campus contact for confirmation of which specific courses are required for them.

 

Tips for Navigating Technical Difficulties: 

  • For training under Vivid Learning, Google Chrome is the recommended browser.
  • Directions for disabled pop-ups: 
    1. On your computer, open Chrome.
    2. At the top right, click More   Settings.
    3. Under "Privacy and security," click Site settings.
    4. Click Pop-ups and redirects.
    5. At the top, turn the setting to Allowed or Blocked.
  • If you are still experiencing difficulties access your course, please check the following:
    • Restart your browser. Note: On a Mac you’ll need to fully quit the browser.
    • Make sure you are using a recent version of Google Chrome, Mozilla Firefox, Internet Explorer, or Safari. If you have any pending updates, they may need to be completed to move forward with training.
    • Clear your browser’s cache, which is typically located under your browser’s history settings.
    • Check Third Party Cookie Setting (Under General Settings) in Chrome. Make sure its not selected as blocked. 
  • If you are still experiencing technical issues or need any other assistance, please contact Vivid Learning LMS customer service:
    Phone: (800) 956-0333; Monday-Friday, 7:00am-5:00 pm (PST) Email: customerservice@learnatvivid.com
  • Upon completion of the course videos and exam,  click Save Progress. This will ensure it saves your work. You can go back to your Home Screen to see the certificate to confirm. 

Supervisors: Please verify that employees complete required training courses by the applicable deadlines.