Office of Compliance & Risk Management
Travel Logistics & Checklist
We recognize there are many steps to planning a trip. We have developed a detailed checklist to help simplify the process.
- Download the International SOS Assistance App on your smartphone
- Make sure you have a valid passport. Your passport should not expire less than 180 days prior to your return to the U.S.
- Determine if you will need an entry visa for any of the countries you plan to visit.
- Photocopy passport, visa(s), insurance card, credit card(s), tickets and other personal documents, and give copies to someone you trust at home. Keep a copy for yourself, separate from the originals.
- Scan important documents and email them to yourself.
- Carry an extra photo ID, if available.
- Share your itinerary with your office, family and/or friends.
- Educate yourself about local culture and customs
- Ask your bank and credit card providers whether your cards will work at your destination. Inquire about fees and partner banks.
- Make sure you take your medical Insurance Card with you.
- Visit your health care professional to ensure that:
- You have received all necessary vaccinations.
- You have packed prescription medications to last your entire trip as well as extra dosages for any travel delays.
- All of your medications are legal in the country/countries where you are traveling.
- Be sure you know the location of the nearest hospital or medical facility in the country/countries where you are traveling. International SOS (ISOS) can provide information on clinics and hospitals at your location(s).
- Make sure you understand how your health insurance coverage works abroad. If you are a student, review Florida Tech’s Study Abroad Student Handbook information.
- Make sure you take your ISOS card with you.
- For additional information, please review the State Department’s Overseas Security Advisory Council (OSAC) health advice and checklist for travel.
Safety and Security
- Download the International SOS Assistance App on your
- Review current travel advisories provided by the U.S. Department of State, ISOS, and Centers for Disease Control Covid-19 Travel Health Notices.
- Request your ISOS card.
- Obtain and carry the phone number(s) and address(es) of the U.S. embassy and consular offices for the country(ies) you will visit. Non-U.S. citizens should carry the corresponding information for the country that issued their passport.
- While abroad, lock your cash, cards, and/or identity documents in a secure safe that only you have access to.
- Be aware of common travel scams.
Mobile devices and technology
- Check whether you can add international calls to your cell phone service.
- If your cell phone works abroad, download the International ISOS app.
- Learn the international access codes for calls to and from the U.S.
- Learn the local 911 equivalent numberfor emergencies.
- Program important numbers into your phone before departure and keep a printed list handy.
While you are traveling
- Monitor travel advisories and real time safety alerts from the ISOS app.
- Be aware of your surroundings and any neighborhoods or areas known to be unsafe.