University Driving & Guidelines

University Driving

Prospective drivers of university vehicles must be approved by the Office of Compliance and Risk Management. The Office of Compliance and Risk Management can provide advice and guidelines on different vehicle uses including rental car use, van rental, and golf cart use. In order for an individual to be eligible to drive a university-owned, leased, rented, or borrowed vehicle, the individual must comply with all of the following criteria:

1. Have a valid United States driver’s license.
2. Be at least 18 years of age to drive a University-owned or leased vehicle; 21 years of age for a rented vehicle.
3. Submit a completed MVR Florida Tech Consent Form and the Florida Tech MVR Spreadsheet Template to the Office of Compliance and Risk Management authorizing the University to check the driver’s MVR, along with a copy of the U.S. valid driver’s license. These forms must be submitted two weeks prior to the use of a University vehicle.
4. Complete applicable compliance training course through Vivid/HSI. 

Prospective Golf Cart drivers are REQUIRED to complete Intro to Utility Cart in Vivid/HSI.

Certificates of completion must be emailed to the supervisor and compliance@fit.edu. 

How to Enroll in a Course 

The Office of Compliance and Risk Management will determine if the individual is eligible and has met the requirements of the policy. Please note that it may take up to 10 business days for driving privileges to be granted. You and your supervisor will be notified of your eligibility to drive university vehicles. MVR’s once approved, are valid for one year from the date of approval and must be renewed on a yearly basis. 

The University may at any time review a driver’s Motor Vehicle Record (MVR) to determine if the driver meets the requirements of the Driving policy. The Office of Compliance and Risk Management reserves the right to rescind the university driving privileges for any driver.  Please see the University Driving Policy for additional information.

Faculty, staff, and students are insured by the University’s policy while operating university-owned, or university-rented vehicles.

MVR Renewal

At the start of the school year, early August, all employees who will be driving University-owned vehicles, including golf carts and van rentals, are required to submit a completed MVR Florida Tech Consent Form, a copy of their driver's license, and the Florida Tech MVR Spreadsheet Template to the Office of Compliance and Risk Management.  If you do not have plans to drive in the next 12 months, do not renew your approval. 

Do I need to become an approved driver?

Does your position require that you drive university-owned vehicles in order to conduct university business?
Hint: Look at your job description or ask your supervisor

Yes - You must become an approved driver
No - Continue to next question

Will you be driving any of the following?

• a university-owned vehicle (golf cart, van rental, etc.)
• a vehicle rented in order to conduct university business
• a "loaner" vehicle
• a leased vehicle

Yes - You must become an approved driver
No - Continue to next question

Will you be driving your personal vehicle and entitled to receive mileage reimbursement?

Yes - No, you DO NOT need to become an approved driver.
No - Call the Office of Compliance and Risk Management (x8885 or x7563) if you still have questions or concerns.

Driving University Golf Cart Process

Does your position require that you drive a university golf cart in order to conduct university business? If yes, please follow the steps below.

1. You are required to have a valid United States driver’s license.
2. You are required to be at least 18 years of age to drive university-owned and leased vehicles.
3. You must complete and email the following forms to the Office of Compliance and Risk Management to become an approved driver.
   • Florida Tech MVR Spreadsheet Template
   • Copy of Driver’s License
     
     Note: For new hires who will be driving university vehicles daily as part of the job description, the Office of Human Resources sends the required forms to the Office of Compliance and Risk Management for approval. Human Resources notifies the department head if the new hire is cleared to drive university vehicles.
     
     Note: Current employees who are looking to become approved golf cart drivers must complete the forms listed above (which can be found at University Driving & Guidelines page) and email them to the Office of Compliance and Risk Management (compliance@fit.edu).
     
     Note: It is the employee’s responsibility to ensure they are an approved driver by checking with their supervisor.
     
     --If Not Approved: You are not authorized to drive university golf carts.
     --If Approved: You will be notified by email and/or verbally when your MVR is approved.
4. Once you are an approved driver, you will need to complete the compliance course in Vivid/HSI titled “Intro to Golf/Utility Cart Safety.”
   
   The employee can self-enroll in the course if they have not been enrolled in Vivid or can contact the Office of Compliance and Risk Management (321-674-7563 or x7153) for assistance in enrolling in the course. Again, it is the employee’s responsibility to complete the compliance training course prior to driving a university golf cart.