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Coronavirus Central

Pass/No Credit Grading Policy Information

Due to unprecedented disruptions arising from the COVID-19 pandemic, Florida Tech has instituted a temporary grading policy. For questions or concerns not addressed in the information below, please contact the Office of the Registrar.


 

Statement from the Provost Regarding Grading Policy Changes (April 6)

Dear Florida Tech Community,

Due to unprecedented disruptions arising from the COVID-19 pandemic, Florida Tech’s leadership team has been working on a variety of measures to ensure students continue to be relentless in their pursuit of academics and greatness.

We realize the multiple changes this semester, including shifting from face-to-face classes to online classes for main campus and education center students has significantly disrupted our students’ educational experience. We understand that concentrating on courses has become more challenging. As such, Florida Tech has made several changes to academic policies and processes to provide students with opportunities for successful completion of their degrees. Student success is a top priority, and these academic changes are designed to help students focus on their learning, while providing flexibility.

These new polices are in effect for the remainder of the Spring 2020 term and Summer 2020 terms only.

Grading Policies

  • A new grade mode of Pass/No Credit (P/NC) has been created.
    • Undergraduate courses that receive the letter grades of A, B, C, and D are equivalent to a grade of P and letter grades of F are equivalent to a grade of NC.
    • Graduate courses that receive the letter grades of A, B, C are equivalent to a grade of a P and letter grades D and F are equivalent to a grade of NC.
  • During a specified period, dependent on campus, students at the Melbourne, Education Center and Online Learning campuses will be permitted to request the “Pass/No Credit” (P/NC) grading option, on a course-by-course basis, for courses in which they are currently enrolled for a letter grade in the Spring and Summer 2020 terms. (AVF courses, courses that receive an I grade, and courses with a P/F or S/U grading mode are excluded from this temporary policy change.) If no request is made, students’ final grades will be the letter grade assigned by their instructor.
  • Earning a grade of P in a course indicates that a student has met all course-specific minimum letter grade requirements and demonstrated the acquisition of associated student learning outcomes.
  • P/NC grades will not affect the GPA.
  •  A student cannot petition to return to a letter grade once the P/NC option is selected.
  • Courses that receive a grade of NC will need to be repeated.

Last Day to Withdraw

  • Last day to withdraw from a Spring 2020 class with a final grade of W for Melbourne Campus and Education Centers has been moved to Friday, April 10, 2020.

Summer 2020 Courses

  • Summer 2020 courses for Melbourne Main Campus and Education Centers will be offered online. Face-to-face classes will resume in the fall 2020 term.  

Academic Standing Policies

  • The undergraduate and graduate probation and dismissal policies will be suspended for students who are enrolled in classes during the Spring and Summer 2020 semesters. Students’ current academic standing will be recalculated at the end of the Fall 2020 semester, when the probation and dismissal policies resume.
  • One exception to suspending the probation and dismissal policy will be for students who choose letter grades and raise their cumulative grade point average sufficiently to remove themselves from Academic Warning or Academic Probation. These students will be considered on a case-by-case basis and may be able to improve their academic standing before the Fall 2020 semester.

Students will want to consider all their options carefully before deciding if the Pass/No Credit grading option is in their best interest. Deciding on a pass/no credit grade option can have many ramifications including financial aid eligibility, athletic eligibility, admittance to graduate school, etc. Your department heads/program chairs and site directors will be available to discuss your decisions with you to ensure you continue to meet your academic and future goals. You may also refer to the Frequently Asked Questions for additional information.

We are here to support you in your academic and personal goals. As this is an unprecedented time in history, we feel these changes will allow you the ability to continue with your courses without additional stress and burden.

Sincerely,

Korhan Oyman, Ph.D.
Provost

Student Pass/No-Credit Grading FAQ

I heard that I could take my course for a Pass/No Credit (P/NC) grade this spring. Is that true?

Yes. Due to the unprecedented impact of COVID-19, a new grade mode and temporary policy were created to allow students to request their courses be graded as P/NC.

Can all students request the P/NC grading option?

All students can request the P/NC grading option. Courses not available for the P/NC grading option are AVF courses, courses that receive an I grade, and courses that already have a P/F or S/U grade mode.

Can I take just one course for P/NC, or do I have to take all my courses for a P/NC grade?

You will be able to request the P/NC grading option on a course-by-course basis for all eligible courses.

How do I request the P/NC grading option?

You will need to submit the Request to Take a Graded Course for Pass/No Credit form signed by your Department Head/Program Chair/Site Director and other applicable signatures to registrar@fit.edu. Please see the deadlines for Requesting Pass/No Credit.

Why was the P/NC policy put in place?

We made this policy for you as a result of the unprecedented disruptions arising from the COVID-19 pandemic. The goal of creating this policy is to reduce your uncertainty and stress while encouraging you to focus on the achievement of student learning outcomes. At this time, this option is available for the Spring and Summer 2020 terms only.

Will a signature be required to approve my request for the P/NC grading option?

Yes. Department Heads/Program Chairs/Site Directors are required to ensure you are choosing an option that best suits your academic needs and goals.  

Will my instructor know that I am taking my course for a P/NC grade?

Not unless you tell your instructor. Your instructor will continue grading your work, as specified in the syllabus. The instructor will submit your letter grade at the end of the semester through PAWS, and, if requested by the student, the Office of the Registrar completes the change to your recorded grade (from letter grade to P/NC).

How will letter grades be converted to P/NC grades?

Undergraduate courses: Letter grades of A, B, C and D are equivalent to a grade of P and the letter grade of F is equivalent to a grade of NC.

Graduate courses: A P grade is equivalent to a letter grade of a C or better, and an NC grade is equivalent to a grade of D or less.

Will I have to retake courses with a grade of NC?

Yes. Courses that have a grade of NC will need to be retaken to earn the credit required to graduate.

If I earn an NC grade, will I receive a tuition refund?

No. The tuition refund policy still applies for all courses, regardless of grade earned.

Will I be able to select a P/NC grading option from now on?

No. The P/NC grading option is only available for courses being completed in Spring and Summer 2020 terms.

Can I change back to a letter grade after I apply for the P/NC grading option?

No. One goal of creating the P/NC grading option is to reduce your uncertainty. We believe requiring a well-informed decision that cannot change back and forth is a way to accomplish this goal.

How will the P/NC impact my GPA?

P/NC graded courses are not calculated into your GPA. If you have Bright Futures or other scholarships that require you to maintain a certain GPA, it will be vital for you to make sure you understand any implications of the P/NC option on your GPA. If you have any questions, it is essential you speak to a Financial Aid advisor before requesting a P/NC grade. Remember, once you request the P/NC grading option, it can’t be reversed.

Can I still ask my instructor for an incomplete (I) grade?

Yes. The current plan is to manage incomplete (I) grades as usual. Faculty have been encouraged to make every effort possible to support you, as long as you have been making satisfactory progress and have completed the majority of the work for the course. Discuss the Incomplete option with your instructor as soon as possible. Consider the increased burden that multiple Incompletes will place on you in future semesters.

Would it be better for me to request a P/NC grade or an Incomplete (I) grade?

Each option has potential benefits and potential limitations. For example, the P/NC grade will not help you to increase your GPA, nor will it decrease your GPA. Sometimes it is important to earn a letter grade in a course because of plans for applying to graduate or professional programs, and, in that case, the Incomplete (I) grade with the opportunity to earn a letter grade in the future might be a better choice. An Incomplete (I) grade, however, may prevent continued eligibility for certain financial aid awards. The decision can be complicated. It will be important for you to talk to Financial Aid /or your Department Head/Program Chair if you have any questions.

What if I want to withdraw from my course?

We hope that you will not have to withdraw from your courses, but we know that sometimes a student will have no other choice. Before you make that choice, please speak with your Advisor or Department Head/Program Chair and, if applicable, Financial Aid. Students utilizing VA Educational Benefits or Tuition Assistance should consult the Office of Military Affairs before withdrawing. Students on a F-1 Visa should consult with the Office of International Student Services and Scholars before withdrawing. Student-athletes should consult the Athletics Department before withdrawing. Withdraws will also impact your progression in your degree program. Again, we strongly recommend that you discuss withdrawal with your Advisor or Department Head/Program Chair before you make a final decision. To provide you with the time to speak to advisors, we have extended the date for withdrawal through April 10, 2020.

If I withdraw from my course because of COVID-19, what will show in my academic record and my transcript?

Withdrawals are recorded as Withdrawal (W) in the student’s academic record. All students’ records for Spring 2020 will denote “Extraordinary circumstances encountered (COVID-19)” after the end of term processing is completed.

Will my transcript have any special notations for spring 2020?

All students’ academic records for Spring 2020 will denote “Extraordinary circumstances encountered (COVID-19)” after the end of term processing is completed.

Will the P/NC grade type affect the Dean’s List and Latin Honors (graduation)?

Criteria for Dean’s List and Latin Honors remain unchanged; that is, only course credit earned at the college and graded with standard letter grades may be used to qualify. 

Can I use a Forgiveness Policy for a course graded P?

Yes, a Forgiveness Policy will be applied to previously taken courses; the letter grade will be replaced with the P grade if earned.

How will selecting the P/NC grade type affect my Academic Warning or Academic Probation?

The Academic Standing policy is suspended for the Spring and Summer 2020 terms. Students’ current academic standing will be recalculated at the end of the Fall 2020 semester when the Academic Standing Policy resumes. Students who choose letter grades and raise their cumulative grade point average enough to remove themselves from Academic Warning or Academic Probation will be considered on a case-by-case basis and may be able to improve their academic standing before the Fall 2020 semester.

What if I intend to transfer or need letter grades to appear on my transcript for review by a graduate school?

If students anticipate needing their transcript to show a standard letter grade for transferability or future graduate school applications, the P/NC grade type should not be selected.

 

Faculty Pass/No-Credit Grading FAQ

I heard that students can take courses for a Pass/No Credit (P/NC) grade this spring. Is that true?

Yes. Due to the unprecedented impact of COVID-19, a new grade mode and temporary policy were created to allow students the ability to request their courses be graded as P/NC.

Can all students request the P/NC grading option?

All students can request the P/NC grading option. Courses not available for the P/NC grading option are AVF courses, courses that receive an I grade, and courses that already have a P/F or S/U grade mode.

Do students have to request the P/NC grading option?

Yes. Students will be required to submit the Request to Take a Graded Course for Pass/No Credit form signed by the student’s Department Head/Program Chair/Site Director and other applicable signatures to registrar@fit.edu. Please see the deadline for Requesting Pass/No Credit page.

Why are students being allowed to request the P/NC grading option?

We made this policy for students as a result of the unprecedented disruptions arising from the COVID-19 pandemic. The goal of creating this policy is to reduce students’ uncertainty and stress while encouraging them to focus on the achievement of student learning outcomes. At this time, this option is available for the Spring and Summer 2020 terms only.

Will students be required to have approval to request the P/NC grading option?

Yes. Student’s Department Head/Program Chair/Site Director signature is required to ensure students are choosing an option that best suits their academic needs and goals. 

How will instructors know which students are taking courses for P/NC grades?

Unless a student self-discloses, instructors will not be notified. instructors should continue with their grading policies, as stated in their syllabi. They will submit each student’s letter grade as they would typically through PAWS.

How will letter grades be converted to P/F grades?

Undergraduate courses: The letter grades of A, B, C and D will be equivalent to a grade of P and the letter grade of F is equivalent to a grade of NC.

Graduate courses: The P grade is equivalent to letter grades of a C or better, and an NC grade is equivalent to a grade of D or less.

Will students have to retake courses with a grade of NC?

Yes. Courses that have a grade of NC will need to be retaken to earn the credit required to graduate.

How was the decision made to allow students to utilize the P/NC grading option?

Guidance from Florida Tech’s regional accrediting agency (SACSCOC) and consultation with key stakeholder groups led to this temporary action. The P/NC grading option was thoroughly discussed and endorsed unanimously by College Deans, the Provost and President. It is the right thing to do and the right time to do it.

Will students be able to select a P/NC grading option going forward?

No. The P/NC grading option is only available for courses being completed in Spring and Summer 2020 terms only.

Can students change back to a letter grade after they request a P/NC grading option?

No. One goal of creating the P/NC grading option is to decrease students’ uncertainty in the short term and not to prolong their anxiety. We believe requiring a well-informed decision that cannot change back and forth is a way to accomplish this goal.

Can students still ask for an incomplete (I) grade?

Yes. The current plan is to manage incomplete (I) grades as usual. We strongly encourage instructors to carefully consider the extraordinary circumstances of the COVID-19 pandemic and make every effort possible to support students requesting (I) grades. Students should consider the increased burden that multiple Incompletes will place on their future semesters.

What if a student wants to withdraw from a course or multiple courses?

We hope that students will not have to withdraw from their courses, but we know that sometimes a student will have no other choice. Before students make that choice, they are encouraged to speak with their Advisor or Department Head/Program Chair and, if applicable, Financial Aid. Students utilizing VA Educational Benefits or Tuition Assistance should consult the Office of Military Affairs before withdrawing. Students on a F-1 Visa should consult with the Office of International Student Services and Scholars before withdrawing. Student-athletes should consult the Athletics Department before withdrawing. Withdrawing will also impact students’ progression in their degree program. To provide students with the time to speak to advisors, we have extended the date for withdrawal through April 10, 2020.

If students withdraw from courses because of COVID-19, what will show in their academic records and transcripts?

Withdrawals are coded as Withdrawal (W) in the student’s academic record. All students’ records for Spring 2020 will denote “Extraordinary circumstances encountered (COVID-19)” after the end of term processing is completed.

Will there be any special notations on transcripts for Spring 2020?

All students’ academic records for Spring 2020 will denote “Extraordinary circumstances encountered (COVID-19)” after the end of term processing is completed.

Will the P/NC grade type affect the Dean’s List and Latin Honors (graduation)?

Criteria for Dean’s List and Latin Honors remain unchanged; that is, only course credit earned at the college and graded with standard letter grades may be used to qualify. 

Can students use a Forgiveness Policy for a course graded P?

Yes, a Forgiveness Policy will be applied to previously taken courses; the letter grade will be replaced with the P grade if earned.

How will selecting the P/NC grade type affect students’ Academic Warning or Academic Probation?

The Academic Standing policy is suspended for the Spring and Summer 2020 terms. Students’ current academic standing will be recalculated at the end of the fall 2020 semester when the Academic Standing Policy resumes. The one exception is that students who choose letter grades and raise their cumulative grade point average enough to remove themselves from Academic Warning or Academic Probation will be considered on a case-by-case basis and may be able to improve their academic standing before the fall 2020 semester.

What if students intend to transfer or need letter grades to appear on their transcript for review by a graduate school?

If students anticipate needing their transcript to show a standard letter grade for transferability or future graduate school applications, the P/NC grade type should not be selected.

Pass/No-Credit Dates and Deadlines
Spring 2020
TermDescriptionStart DateEnd DateGrades RollP/NC Deadline

1

Melbourne Main Campus

1/13/2020

5/8/2020

5/12/2020

5/15/2020

15

ABA-Hybrid

1/6/2020

4/18/2020

4/21/2020

4/24/2020

82

Spring 2 Online Learning

3/9/2020

5/3/2020

5/6/2020

5/8/2020

1DB

Doctor Business Administration

1/6/2020

4/17/2020

4/21/2020

4/24/2020

I

Education Centers

1/13/2020

5/8/2020

5/12/2020

5/15/2020

QP2

Melbourne Police 2nd 8 Week

3/16/2020

5/8/2020

5/12/2020

5/15/2020

Summer 2020
TermDescriptionStart DateEnd DateGrades RollP/NC Deadline

20

Panama

3/23/2020

7/22/2020

8/7/2020

8/14/2020

1AB

Continuing Ed - Academic

4/6/2020

6/21/2020

6/23/2020

6/26/2020

1NG

Northrop Grumman-Level Up

4/6/2020

6/19/2020

6/23/2020

6/26/2020

9H

Harris MSSE

4/7/2020

6/16/2020

6/23/2020

6/26/2020

1DB

Doctor Business Administration

4/27/2020

8/14/2020

8/18/2020

8/21/2020

15

ABA-Hybrid

5/4/2020

8/15/2020

8/18/2020

8/21/2020

83

Summer 1 Online Learning

5/4/2020

6/28/2020

7/1/2020

7/3/2020

H3

Eglin AFB 3 Week

5/4/2020

5/22/2020

5/26/2020

5/29/2020

17

PSYD Internship

5/11/2020

9/4/2020

9/8/2020

9/11/2020

6A

First Six Week Summer Term

5/11/2020

6/19/2020

6/23/2020

6/26/2020

8

Eight Week Summer Term

5/18/2020

7/10/2020

7/14/2020

7/17/2020

9

Nine Week Summer Term

5/18/2020

7/17/2020

7/21/2020

7/24/2020

11

Eleven Week Summer Term

5/18/2020

7/31/2020

8/4/2020

8/7/2020

I

Education Centers

5/18/2020

7/31/2020

8/4/2020

8/7/2020

QPD

Melbourne Police cohort

5/18/2020

7/10/2020

7/14/2020

7/17/2020

X3

Patuxent Flight Test 3 Week

6/1/2020

6/19/2020

6/23/2020

6/26/2020

6B

Second Six Week Summer Term

6/22/2020

7/31/2020

8/4/2020

8/7/2020

84

Summer 2 Online Learning

7/6/2020

8/30/2020

9/2/2020

9/4/2020

X3P

Patuxent Flight Test 2nd 3 Wk

7/13/2020

7/31/2020

8/4/2020

8/7/2020