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Office of Institutional Research


Academic Year
Usually, consecutive fall and spring semesters, currently August through April; sometimes, however, summer semester is included in the term "academic year." In Florida, the summer term precedes Fall and spring semesters in the school year. For example, Summer 1996, Fall 1996, and Spring 1997 terms constitute Academic Year 1996-97

Articulation Agreement
The articulation agreement between all 28 Florida junior/community colleges and specified other junior colleges from other states and Florida Tech that enables students from the junior colleges to transfer credits for equivalent courses to Florida Tech.

Classification of Instruction Programs (CIP) Discipline Code
These codes represent a nationally used, common taxonomy for the classification of higher education degree programs. The CIP classification describes content of the programs at three levels with each providing varying levels of detail.

Common Course Numbering System
A statewide system of prefixes and numbers for courses developed in 1978 for all postsecondary and participating private institutions in Florida. Its purpose is to make transferring easier by identifying equivalent courses, all of which carry the same prefix and last three digits; the title of the course may vary at different institutions.

Contracts and Grants (CandG) Budget
A budget entity which deals primarily with sponsored research activities and federally funded educational grants.

Credit Hour
College credit is the type of credit assigned to courses or course equivalent learning that is part of an organized and specified program leading to a graduate, baccalaureate, or associate degree. One (1) college credit is based on the learning expected from the equivalent of fifteen (15) fifty-minute periods of classroom instruction; with credits for such things as laboratory instruction, internships, and clinical experience determined by the institution based on the proportion of direct instruction to the laboratory exercise, internship hours, clinical practice hours (Source: 6A-10.033 (1)(a), FAC).

Educational and General (EandG) Budget
A budget entity which provides instructional programs leading to formal degrees, and for research and public service programs.

A person appointed to a position defined by the college or university that is in charge of the faculty classification system; categories include Professor, Associate Professor, Assistant Professor, and Instructor.

Fiscal Year
A twelve-month period running from May 1 through the following April 30.

First-Time-In-College (FTIC)
An entering freshman, or a first-year student.

Full-time Equivalent (FTE) Student Calculation Factors
Under the semester system, the factors for calculating the number of student FTE's generated are as follows:

Fall and spring terms: 12 undergraduate student credit hours equal 1 FTE; 9 graduate student credit hours equal 1 FTE.

Full-Time Equivalent (FTE)

  • Employee - A numerical designator for an appointment based on 100% for full time. An FTE for a full-time employee is 1.00. (Two people each serving in half-time faculty positions would equal, together, one FTE position.)
  • Student - A measure of student enrollment based on the number of student credit hours for which students enroll. See the definitions of FTE student for other FTE equivalencies.
  • Full-Time Filled Position - A position in which a person or persons are appointed at a total FTE of 1.00.

Integrated Postsecondary Education Data System (IPEDS)
IPEDS is the core postsecondary education data collection program in the U.S. Department of Education's National Center for Education Statistics (NCES). It was designed to help NCES meet its mandate to report full and complete statistics on the condition of postsecondary education in the United States. It is a single, comprehensive data collection system developed to encompass all institutions and organizations whose primary purpose is to provide postsecondary education. The IPEDS system is built around a series of interrelated surveys to collect institution-level data in such areas as enrollment, program completions, faculty and staff, and financing.

Major Code
A four-digit number assigned to an area of study designated as the student's major field. (The diploma given by the University indicates the degree awarded is part of an approved degree program.)

Major Field of Study
Students are classified as majors according to their selection of a primary field of study. This field must be selected from approved degree programs and university approved majors within each degree program.

Occupation Code
A four-digit code which indicates the title and general description of the position to which a person is appointed. Occupation codes range from 0001 to 9179 and 9200 to 9499 for regular salaried positions. The range 9180-9199 is reserved for student related titles. Graduate assistants, post doctorates and fellows are appointed to classifications within this range. All codes within this latter range are paid through OPS funds. Faculty, AandP and USPS may be appointed on OPS in the entire range of occupation codes; this, however, is limited primarily to faculty appointments.

Operating Budget
An expenditure plan developed for each fiscal year. The plan must conform to the annual allocation/appropriation and list estimated expenditures by budget category for the year.

Official Enrollment
University headcount by department and level taken on the last day of the fifth week of classes.

A person who has actively entered into a relationship with an academic program of the University in an officially recognized capacity.

Student Classification Level (from Student Data Course File)

  • Lower Division: A student who has earned fewer than 56 semester credit hours, or a student who has not been admitted to upper division.
  • Upper Division: A student who has earned 56+ semester credit hours, or has an AA degree, or is working toward an additional bachelor's degree.
  • Beginning Graduate: A graduate student who has been formally admitted to a graduate degree program and is not an advanced graduate student.
  • Advanced Graduate: A graduate student who has been formally admitted to a recognized doctoral or post-master's degree program and who has accumulated 36 semester credit hours toward his/her degree program, or has a master's degree.
  • Unclassified: A student waiting to be admitted to a degree program, or one not seeking a degree.

Student Course Loads
Students are classified on the basis of semester hours earned as follows:

  • Freshman: Zero to 29.99 semester hours
  • Sophomore: 30 to 55.99 semester hours
  • Junior: 56 to 84.99 semester hours
  • Senior: 85+ semester hours
  • Graduate: Any student admitted to a graduate program
  • Unclassified: Any student not yet admitted to a degree program, including: Special Non-Degree Seeking without Baccalaureate Degree, Special Non-Degree Seeking with Baccalaureate Degree or Provisional Transient High School Students

Student Credit Hours
A measure which is equal to the product of the number of students enrolled in a course section times the number of credit hours for the course section. Student credit hours for which the University receives funding by the state are called State Fundable Student Credit Hours (SFSCH). Not all SCH are fundable - for instance, credit hours produced by fee waivers and by students enrolled for audit are not state fundable.

  • Lower Level SCH: Hours generated by courses numbered 2999 and below.
  • Upper Level SCH: Hours generated by courses numbered 3000-4999.
  • Graduate Level SCH: Hours generated by courses numbered 5000 and above, except thesis and dissertation courses.
  • Thesis: Hours generated by courses numbered 5999.
  • Dissertation: Hours generated by courses numbered 6999.

Student Data Course File
An electronic file prepared each term which lists specific data on all students and student enrollments.

Student Headcount Enrollment
The actual number of individual students enrolled at a specified time regardless of whether the students are attending full-time or part-time.