Disclaimer: the following information does not constitute legal advice nor should it be considered a substitute for advice obtained from the Internal Revenue Services (IRS) or a qualified tax professional. The staff of International Student and Scholar Services (ISSS) are neither licensed nor qualified to provide personalized tax advice.
Understanding your U.S. Tax Obligations
International students and scholars in the U.S. have certain U.S. tax obligations. All international students and scholars are required to file a U.S. (federal) tax return even if you do not have U.S. source income. Below are a few things you need to know.
The tax year is from January 1 to December 31 of any given year. You file your tax return in the spring of the following year with a filing deadline of mid-April.
Foreign National Information Request
If you are considered a Nonresident Alien (NRA) by the Internal Revenue Service (IRS) and become employed by Florida Institute of Technology OR are a student with taxable scholarships, you will be subject to entering personal information into a software provided by the university called Foreign National Information System (FNIS).
The Controller's Office will enter information into FNIS which will generate an email to you with a link to the system and your user ID and password. The email will be sent to your @my.fit.edu email. Please check your @my.fit.edu email account for this email. After you have completed the information, please send an email to firstname.lastname@example.org stating that you have completed this process.
Click FNIS Request for detailed instructions on how to complete the FNIS Request.
If you are a “resident alien for tax purposes,” you will not be able to use GLACIER since it is designed only for NON-RESIDENT ALIEN filers. The ISSS Office suggests that you seek professional tax assistanace from a reputable tax preparer (ex: H & R Block, Liberty, Hewitt-Jackson, to name a few).
GLACIER Tax Prep (GTP) is easy to follow - it does the tax-filing work for you. If you need assistance, there will be a video tutorial available on GTP which will assist you.
Important: Make copies of everything to keep in your records before mailing the original forms!
All international students and scholars who were in the U.S. for any period of time during the year 2018 in any visa type other than B1/B2 (Visitor) must file an annual income tax return with the U.S. federal government. In addition, some international students and scholars will also be required to file a New Jersey state income tax return.
Yes. You must simply file IRS Form 8843. You can complete this form by using GLACIER Tax Prep. GLACIER Tax Prep will also advise you on where you should mail this form
Yes. If you were in the U.S. even 1 day in 2018, you must file Form 8843. You can complete form 8843 by using GLACIER Tax Prep.
Yes. All individuals who were present in the United States any time during 2018 must file a tax return for that year.
One of the conditions of your visa is to follow U.S. laws. Payment of U.S. income tax due is required by law. If you owe taxes and don't file, the IRS can assess penalty and interest. There may also be immigration consequences if you fail to file taxes; applicants for permanent residency (green cards) are often asked to show proof of tax filing for their previous years in the U.S.
Florida Institute of Technology offers GLACIER Tax Prep, a free and easy-to-use tax filing software for international students and scholars. Use GLACIER Tax Prep to file your nonresident alien federal income tax returns. It will help to make your tax filing responsibilities easier. If you do not use GLACIER Tax Prep to file your federal taxes, you will need to file on your own or with the assistance of an outside professional tax preparer. We regret that the ISSS staff or other University staff cannot advise you on your individual taxes.
As you answer the questions in GLACIER Tax Prep, it will:
- Determine your U.S. residency status for tax filing purposes. NOTE: Even though you are a nonresident alien for immigration purposes, you may be a U.S. resident for tax filing purposes. GLACIER Tax Prep will determine your tax filing status.
- Collect information about all types of income (if any) that you received to determine if you are eligible for a tax exemption based on a tax treaty or any other type of exemption.
- Gather additional information to make sure all applicable deductions or allowances are applied.
- Populate fields in all of the correct tax forms applicable to your situation.
- Allow you to print your tax return form and all attachments
- Provide detailed instructions about how, when, and where to mail the tax return, as well as information about the documents necessary to attach and complete the tax return filing process.
GLACIER Tax Prep is accessed through your TRACKS account. You cannot use GLACIER if you no longer have access to your TRACKS account.
NO, nonresident aliens cannot file federal tax reports electronically through GLACIER Tax Prep or any other electronic method. Once you supply GLACIER Tax Prep with all of the requested information, it will auto-populate the appropriate tax forms for you. You must print the forms and mail them to the address provided by GLACIER Tax Prep. The appropriate address will depend on the form you are filing.
You should gather the following documents before you enter GLACIER Tax Prep. Depending on your type of income in 2017, you may or may not receive the following forms:
- W-2 Wage and Tax Statement: If you earned income in 2018, you will need your W-2 Form from Florida Tech or from the employer under whom you earned income in 2018.
- Form 1042-S: A nonresident alien student or scholar who was employed and was exempt under a tax treaty in 2018 will receive a Form 1042-S. Any nonresident alien student or scholar who received a taxable fellowship, award, or stipend in 2017 will also receive a 1042-S. And any nonresident alien who received a non-employee service payment will receive a 1042-S.
- Form 1099: Very few international students and scholars will receive the 1099 form. To request a duplicate or if you have questions about IRS 1099 form, contact Florida Tech’s Office of Accounts Payable at email@example.com during regular University business hours, 8:00 am to 5:00 pm, Monday through Friday .
- Passport and Visa documents, such as I-20 Form (F visa) or DS-2019 Form (J visa).
A Form W-2 is used to report U.S. federal or state wages and taxes. You will receive a Form W-2 only if you received compensation during 2017. Forms W-2 from Florida Institute of Technology are available online for active faculty, staff and students to view and print.
To obtain your Form W-2 online:
- Login to PAWS
- Select PAWS from the Main Menu drop-down
- Select the link Employee- then Tax Forms
- Select the link to View W-2 / W-2c
- Your 2017 W-2 Form will appear in a PDF version that you may view and print
- If you are not able to obtain your Form W-2 through PAWS contact firstname.lastname@example.org
You may e-mail your inquiry to email@example.com
NO, you must leave box 14 on the Form W-2 in Glacier Tax Prep blank
Very few international students and scholars will receive the 1099 form. For 1099 questions, please send your inquiry firstname.lastname@example.org.
Form 1042-S is a foreign person’s U.S. income that is subject to tax withholding. You should receive it if you are a nonresident student or scholar who has reportable U.S. income under a tax treaty. The Office of the Controller will distribute Form 1042-S by March 15, 2019. If you expect to receive a Form 1042-S and have not received it by March 15, 2019, please contact email@example.com. Not all students and scholars will receive a Form 1042-S; only students and scholars who have reportable U.S. income will receive a Form 1042-S.
The GTP system is simple to use and they no longer offer onsite workshops. Instead they offer a U.S. tax system information video and a tax-filing tutorial on the GTP site that you may access at any time. If you have any questions about general federal tax issues, please select “View Welcome to the U.S. Tax System Informational Video” from the GTP main menu. The video is approximately 30 minutes long and will provide an overview of federal tax issues related to the preparation of your tax forms. In addition, you may also view the “GTP Tutorial Video” for more information about how to complete GTP; this video is approximately 23 minutes and is also available on the GTP main menu. Should you have any questions about federal tax issues or how to use GTP, you may also simply select “Help” located at the top of every GTP screen to submit your questions to the GTP Support Center.
On each GLACIER Tax Prep screen, you can access "Help" located at the top of each screen to submit a question to the GTP Support Center. Or you email GLACIER Tax Prep directly by clicking the "HELP" button in the GLACIER Tax Prep to connect to a live tax professional at the GTP support center. GLACIER Tax Prep will respond to your email within 24 hours. For privacy concerns do not include our social security number or ITIN in your email.
NO. You must print the tax return forms from GLACIER Tax Prep, sign them, copy them, and then mail them to the IRS at the address provided to you by GLACIER Tax Prep. Be sure to keep copies of all of your forms before you mail them!
If you qualify as a RESIDENT alien for tax purposes, you CANNOT use GLACIER Tax Prep but you can file your RESIDENT taxes on your own or with a professional tax preparer. (See FAQ #21) Resident aliens file taxes in the same manner as U.S. citizens using Form 1040 or Form 1040EZ.
NO. U.S. Tax Laws are complicated. Only authorized tax preparation professionals are eligible to advise you on the specifics of your individual tax return. FIT employees are not professional tax preparers and are not authorized to advise you on how to file your tax return forms.
All: Students and Scholars
Academic Program Director Name: Jackie Lingner, Director for International Students
Program Director Telephone Number: 321 674-8053
Academic Institution Address: ISSS, 150 West University University Blvd, Melbourne, FL 32901
Although the deadline to file taxes is April 15, 2019, GLACIER Tax Prep will be available for you to use until December 1, 2019. If you file a late return (after April 15, 2019) and you are due a refund, you will not have late filing penalties. If you file a late return and you owe taxes, you will have late filing penalties based on the amount of tax that is due.
Although the deadline to file your U.S. federal and tax returns is April 15, 2019, GLACIER Tax Prep will be available for you to use until December 1, 2019. If you need additional time to file your return, you may file an extension by using Form 4868 located on the Internal Revenue Service website (www.irs.gov). Forms 4868 and 1040NR instructions will provide guidance on what to do if you owe taxes or if taxes are refunded.
Any individual who is in F, J, M, or Q visa status for the tax year 2018.
No, an Individual Taxpayer Identification Number or Social Security Number is not required to file the Form 8843.
YES, you may use Glacier Tax Prep to complete the Form 8843 for your spouse, dependents, and yourself.
YES, if your spouse and dependents have accompanied you to the United States and are in F or J dependent visa status, you must complete a Form 8843 for them.
Department of the Treasury
International Revenue Service Center
Austin, TX 73301-0215
Social Security Number (SSN): Social Security Numbers are only available to people who are legally employed in the U.S. If you are currently employed, you must have a social security number. If you do not have one, you should apply for one immediately. If you were employed in the U.S. at any time during the previous tax year, then you must have a Social Security Number before you can file your tax forms.
Individual Taxpayer Identification Number (ITIN): An ITIN is issued by individuals who don't qualify for a Social Security Number because they are not employed but who need a number for tax-filing purposes. If you DO NOT have an individual taxpayer identification number (ITIN), then GLACIER Tax Prep will create a Form W-7 Application for an IRS Individual Taxpayer Identification Number along with your other tax filing forms.
33. Where Can I Get The Non-Employment Letter That Must Accompany The W-7 Application For Individual Taxpayer Identification Number (ITIN)?
You will obtain this letter in person from the ISSS.