The University provides many opportunities for minor children to participate in its academic, athletic and outreach programs. It is committed to ensuring the safety and well-being of all minors on campus. This policy establishes guidance and obligations for those in the university community who may work or interact with individuals under 18 years of age.
This policy applies broadly to interactions between minors and university staff, faculty, students and volunteers. It also applies to any non-university organizations operating Programs or activities involving minors on campus.
"Minor" for purposes of this policy means any person under the age of 18 years who has not matriculated to the university.
"Abuse or Neglect of Minors" for purposes of this policy means infliction of physical or mental injury, sexual abuse or exploitation or negligent treatment or maltreatment of a person under age 18. Sexual abuse includes contacts or interactions between a Minor and an adult when the Minor is being used as an object of sexual gratification for the adult. Neglect includes the failure to make reasonable efforts to prevent the infliction of abuse upon a Minor.
"Program" for purposes of this policy includes university academic classes and events that include the participation of minors and university students, faculty, staff and volunteers through their university roles. It also includes activities and events for minors conducted on Campus by non-university entities.
"Responsible Party" for purposes of this policy is the adult with ultimate responsibility for the Program.
In case of emergency, one should immediately call Campus Security by dialing (321 674 8112) or utilizing a nearby callbox) or the Melbourne Police Department (911).
Other Reports of Abuse or Neglect of Minors
Anyone participating in a University Program or activity or an affiliated program or activity who has reason to suspect that a Minor is the victim of abuse or neglect, or has other concerns about the safety of a Minor, MUST, inform Campus Security. In addition, they should inform the Responsible Party.
The University's Whistleblower Policy protects individuals from retaliation who make good faith reports about problems.
All individuals involved in a Program are required to comply with the University's Behavioral Standards for Interacting with Minors. Responsible Persons are required to communicate the standards to all individuals engaged in the Program.
Responsible Persons proposing a university sponsored Program are required to complete and submit a Minor Program Registration Form to Housing and Campus Services at least 45 days prior to the Program. All adults who will be interacting with Minors in the Program must have completed a criminal background check through the Office of Human Resources within the last year. Except where required by law, criminal background checks of University faculty, staff, students and volunteers that are conducted pursuant to this Policy will be used only for purposes of confirming that the subject does not possess a criminal background that poses a risk to minors. The results will otherwise be kept confidential and maintained separately from the individual's personnel or student file.
Camp volunteers who are expected to contribute less than 10 hours of time per month are exempt from the criminal background check requirements. All Responsible Parties are required to complete the online (minor) training provided through the Office of Compliance and Risk Management every three years. Responsible Persons shall submit a Florida Department of Families and Children's Services, "Child Care Attestation of Good Moral Character" form for all staff and volunteers to Housing and Campus Services prior to commencement of a Program.
All camp registrations must be processed through the ARMS Camp Registration software.
University faculty and staff on campus who only interact in academic courses with matriculated students or dual-enrollment high school students under the age of 18 are not obligated to undergo a background check or to complete the online training required by this policy.
Non-University entities use of university facilities for programs involving minors requires approval of Housing and Campus Services. The Responsible Party must execute a Facility Use Agreement and provide proof of primary and excess insurance coverage for acts of sexual abuse or molestation committed by its representatives, employees and volunteers in an amount of at least $1 million dollars per occurrence with a $2 million aggregate amount for the policy period. The non-university entity must provide properly executed university approved waiver of liability forms for all participating minors. All non-university entities must certify that they have conducted background checks equivalent to or above the State of Florida Level 2 Standard for all of its employees and volunteers who will be interacting with minors, and their supervisors.
Violations of this Policy may result in sanctions against the violator. Possible sanctions include suspension, dismissal, termination, and exclusion from campus. The University may terminate relationships with non-university entities that violate the Policy.