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Policies

University Driving Policy

 

Applicable to:

All Students, staff and Faculty

Effective Date:

August 2019 

Approved by:

Dr. T. Dwayne McCay, President

University Driving Policy

This policy applies to all students, staff and faculty. All drivers of University owned, leased, rented or borrowed vehicles must possess and maintain a valid US driver's license. Authorization to drive a university vehicle is conditioned upon confirmation of a satisfactory driving record. If the department of motor vehicles report includes serious citations, such as driving under the influence, reckless driving or other significant moving violations, the employee or student will not be permitted to drive any Florida Tech vehicle.

Prospective drivers of university vehicles must be approved by the Office of Risk Management. In order to obtain approval the following information must be submitted via the MVR Florida Tech Consent Form and the Florida Tech MVR Spreadsheet Template (both documents must be completed and forwarded to Risk Management):

  • Full Name
  • Date of Birth
  • Driver License Number
  • State of Issue

The driving history of authorized drivers will be checked on an annual basis through the relevant state’s department of motor vehicles. An authorized driver who fails to maintain a US valid driver's license will have their authorization withdrawn. An employee who commits a serious traffic violation in a vehicle owned or leased by Florida Tech will be subject to disciplinary action, including possible termination of employment.

  • Drivers must notify their supervisor immediately if their drivers’ license is suspended or revoked or they receive a traffic citation. Failure to promptly provide the required notification may result in disciplinary action or in appropriate cases, termination of employment.
  • The driving privileges of student drivers who fail to promptly notify Florida Tech of suspension or revocation of their license will be
  • Drivers must provide the complete address of their destination with the vehicle Request Form when checking out a vehicle.

Restrictions on Student Drivers

Students may not drive Florida Tech owned, leased or borrowed vehicles outside of the State of Florida without first obtaining written permission from the Office of Risk Management.

Accident Notification Policy

A. University Vehicles

The driver of a University owned, leased, rented or borrowed vehicle involved in an accident on or off campus, regardless of fault, must notify the proper authorities, including the rental agency if the vehicle is rented, the Office of Security, Office of Risk Management and their supervisor. 

Procedure

  • Notify Florida Tech's Office of Security and Office Risk
  • If the accident occurs off-campus, contact the local police
  • Obtain the names and addresses of any witnesses to the accident and exchange drivers’ license information if another vehicle is involved in the accident.
  • If additional information is requested, refer the party making the request to Florida Tech's Office of Risk
  • Provide all documentation (i.e. police report, rental car agreement, and any other paperwork) to Risk Management.

If an employee is injured in a vehicular accident, a worker's compensation report must be filed with the Office of Risk Management.

B.    Personal Vehicle Policy

The insurance policy of an employee or student involved in an accident using his or her own vehicle on University business is the primary source of coverage. Florida Tech's insurance policy is secondary and only provides liability coverage after the limits of the employee's or student’s primary coverage are exhausted. The University does not provide collision/comprehensive damage insurance coverage for employee or student vehicles engaged in university business.

C.     Procedure

The owner/driver of a personal vehicle being used for university business involved in an accident must:

  • Report the accident to his/her insurance
  • Notify the Office of Security and Office of Risk Management.
  • Obtain the names and addresses of any witnesses to the accident and exchange drivers’ license information if another vehicle is involved in the accident. If additional information is requested, refer the party making the request to Florida Tech's Risk Management office.
  • Provide all documentation (i.e. police report, rental car agreement, and any other paperwork) to the Office of Risk Management.