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Proprietary Information

Effective Date Oct 1, 2015

Applicable Employee Classes:Revised Date:Approved by:
All Florida Tech Employees October 2015 Dr. T. Dwayne McCay, President

5.9 Proprietary Information


In the course of your work you may have access to information that the university considers proprietary. Information such as student academic records, bid proposal data and personal information about your associates should not be discussed with anyone except when required in the performance of your job. Further, under the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA), it is unlawful to:

  • Make copies or permit the unauthorized use of information in student files maintained, stored or processed by any university office
  • Seek personal benefit or allow others to benefit personally by knowledge of confidential information from student files
  • Exhibit or divulge the contents of any student record or report to any person except in the performance of assigned duties and in accordance with FERPA and university policies and procedures
  • Knowingly include or cause to be included in any record or report, a false, inaccurate, or misleading entry
  • Remove an official record or report or copy thereof from the office in which it is maintained, except as authorized by a supervisor in the performance of the employee's duties
  • Aid, abet or act in conspiracy with another to violate this policy
  • Withhold knowledge of a violation of this policy. Additional information regarding FERPA may be obtained from the Office of the Registrar

Finally, as required under the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the university will:

  • Not use or further disclose protected health information, other than as permitted by the plan documents or as may be required by HIPAA
  • Ensure that agents or subcontractors of the university who receive plan protected health information agree to comply with the same restrictions
  • Not use or disclose this information for employment- related actions or in connection with other employee benefit plans
  • Report to the health plan any use or disclosure of the information that is inconsistent with permitted uses or disclosures
  • Make a plan participant's protected health information available to the plan participant, consider plan participant requests for amendments, and, upon request, provide plan participants with an accounting of disclosures of their protected health information to third parties
  • Make documentation and internal practices available to Health and Human Services upon request
  • Return or destroy protected health information received from the health plan that the university maintains in any form, with no copies to be retained, if feasible, or ensure continued protections if not feasible


If you have knowledge of proprietary information being misused, please contact the Office of Human Resources (321) 674-8100.

Health Insurance Portability and Accountability Act of 1996, Family and Educational Rights and Privacy Act of 1974

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