Applicable Employee Classes:
All Florida Tech Employees
Dr. T. Dwayne McCay, President
University employees shall not accept any favor or gratuity from any person, firm or corporation that is engaged in or attempting to do business with the university, nor shall their position with the university be used to influence suppliers when making personal purchases.
Under no circumstances shall any employee accept a commission or other form of compensation on sales to the university.
Employees engaged in any aspects of the purchasing process are expected to be free of all relationships that are detrimental to the best interest of the university. The university will not acquire goods or services for university employees for personal use. University vendors are not expected to extend beneficial pricing for non-related university purchases, but may do so at the vendor's sole discretion. Rebates or refunds from vendors shall be the property of the university and shall be paid promptly into the university accounts.
University credit or purchasing power shall not be used to purchase goods or services for individuals or for non-university related activities except where corporate sponsored educational buying agreements are in place. Cardholders must not make purchases on their purchasing cards from vendors where the cardholder has a financial interest.
Purchasing cards may be issued to regular full-time and part-time staff and faculty. No student employees or temporary employees may be issued cards.
New cardholders will be required to have a consumer credit check prior to being issued a purchasing card. Cardholders will be required to personally reimburse the university for purchases made that are not appropriately documented as well as the approving supervisor if the approving supervisor approved the purchase. Ultimate responsibility for a department’s program resides with the appropriate Department Head or Dean.
All purchasing cards are the property of Florida Institute of Technology. All cardholders are to return the card upon request to their supervisor.
All Reconcilers will:
All purchasing card users will:
If you become aware of an employee engaged in any inappropriate activities, contact the Director of Purchasing. Violations of willful intent to disregard the policy may result in disciplinary action up to and including termination and criminal penalties.
Ref.: employee handbook 2007