Frequently Asked questions

Appropriate use of funds includes programs/material that is likely to entertain, educate and/or strengthen the Florida Tech student body. The historical performance of the event/activity is also considered. For more information, refer to section 5.0 of the SAFC document. A list of non-refundable items is also described.

Operational budgets are used for paper, pencils, folders and other small miscellaneous purchases to assist in running your organization.

The amount is determined by the SAFC.

No, designated funds must be used for the event purposes; however if the committee is notified monies can be transferred for other purposes within the event, SAFC reserves the right to redistribute allocated funds from one event to another event on a case-by-case basis. However, funds can only be re-allocated once and the organization cannot re-apply for funding for the forfeited event.

Yes, appeals must be submitted in writing to Student Government no later than 5 PM on the third day after notification. SGA will review the appeal and reach a final decision by a two-thirds vote. A representative from the organization will have the opportunity to attend the appeal process.

Pick up a reimbursement form in the Office of Student Activities (they are online in a PDF format) and turn in the form with all (original) attached receipts. Don't hesitate to ask questions when you are in the office.

The SAFC will determine each year whether or not conferences will be funded for the given fiscal year, depending on the allocated budget.

A general rule of thumb is that events that are open to the majority of campus tend to meet the criteria for fund usage.

Travel expenses that may be covered are conference/competition registrations, travel and lodging.

Funding is only for designated events and activities, not for the organization's general use. Office budgets are available for general operation.

SAFC does not fund end of year or semester banquets for organizations.

The Office of Student Activities must approve all events in order to use the allocated SAFC funding.

SAFC does not fund rituals, inductions, or pay dues for organizations.

SAFC funds may not be used to purchase capital equipment. Capital equipment is any tangible nonexpendable property having a useful life of more than one year and an acquisition cost of $500 or more per unit.

SAFC does not fund personal clothing items, i.e., T-shirts, jackets, hats. etc.

Yes, organizations can purchase food off campus as long as a proof of their insurance and a copy of the vendors license are submitted to the Office of Student Life.

If a student group needs to change the date of an event/activity within the same semester, a memo to the committee will transfer the funds to a new date.

SAFC funds are allocated by semester. If a student organization does not use allocated funds in the given semester, they are forfeited and may not be re-requested. If a group would like to change the date of an event from semester to semester a memo to the committee will transfer the funds to the new date.