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Policies

Satisfactory Progress Standards

Effective Date Oct 25, 2017

Satisfactory Academic Progress for Financial Aid Recipients

All Students

The academic records of all students admitted to Florida Tech for the first time will be considered sufficient to allow them to apply for financial aid. To remain eligible to receive financial aid, continuing students must meet the following satisfactory academic progress standards instituted by the university in accordance with federal law. Florida Tech applies standards equally between undergraduate and graduate students, in all academic programs.

Students are usually enrolled in a semester based program, or an 8-week term based program. All students who enroll in a semester-based program are evaluated for SAP at the end of each semester. Students enrolled on a semester-basis who concurrently enroll in an 8-week, Florida Tech Online course will be evaluated on a semester-basis. Eight-week-term students are evaluated at least once per year.

Students declared ineligible may appeal the decision under certain circumstances. If the appeal is approved, the student may continue to receive financial aid during probationary standing.

Minimum Academic Progress Measures

Grade point average (GPA): Undergraduate students are expected to achieve and maintain a cumulative GPA of 2.0 or higher. Graduate students are expected to achieve and maintain a cumulative GPA of 3.0 or higher. This GPA is calculated in accordance with the guidelines contained in the University Catalog.  Courses taken under a pass/no credit grading option are not included in the GPA calculation, and are therefore not included as part of the GPA measure of satisfactory academic progress.

Hours completed: All students are expected to satisfactorily complete 75 percent of their cumulative attempted coursework. Courses with grades of F, I, AU or W, or were taken for no credit under a pass/no credit option, are attempted courses but are not satisfactorily completed for the semester or term.

Maximum time limits: Maximum time limits: All students are expected to complete their degree program within 150 percent of the required credit hours. Courses taken for no credit under a pass/no credit option are still attempted credit hours, and will count towards maximum time limit standards.

  • Undergraduate programs generally require 120 credit hours, and students are expected to complete their degree within 180 credit hours attempted, including transfer credits earned at other institutions. 
  • Graduate program requirements vary from 36-54 credit hours and may require perquisite coursework.  Students are generally expected to complete their graduate program within 80 credit hours, including prerequisite requirements.
  • PhD programs generally require 80 credit hours and students are required to complete their program within 120 attempted credit hours, including transfer hours.  An exception is made for doctoral students enrolled in the clinical psychology program, where 160 credit hours are allowed to complete the program minimum of 108 credit hours.

COVID-19 Considerations

Melbourne Campus

Financial Aid received withdrawal forms that indicated the reason for the withdraw.  While some forms have been received that indicated the withdraw was related to COVID-19, all fell after 60% of the term, so no return of funds would be calculated.  No special action is necessary. 

All other withdraws will be processed under normal policy.

Online Learning

For students who dropped courses prior to COVID-19 guidance being issued by the Department of Education, and funds are already returned, no further action will be taken.  If the student contacts us and indicates that the withdrawal was related to COVID-19, we will evaluate our ability to reverse the return of funds to be in line with the Department of Education’s COVID-19 guidance.

For students who have withdrawn, and funds are not yet returned, financial Aid staff will contact the student to inquire about the reason for the withdrawal.  If the student indicates the withdrawal was related to COVID-19, we will request signed statements from the student and other documentation if appropriate for the circumstance.  The documents will be indexed to Xtender, and a return calculation will be completed.  No money will be returned.  

If the student responds and the withdrawal is not related to COVID-19, the calculation and return will be processed under normal policy.

If the student fails to respond before the 30-day return deadline, funds will be returned.

For supplemental withdrawals, the withdrawal forms will indicate the reason the withdraw was approved.  Supporting documentation for these requests is collected by Online Learning.  If the form indicates the withdraw is COVID-19related, Financial Aid staff will request the supporting documentation from Online Learning. The documents will be uploaded to the student's file, and a return calculation will be completed; however, no money will be returned.  The student will be added to the R2T4_COVID spreadsheet for tracking and reporting purposes.

If the form indicates the withdrawal is not related to COVID-19, the calculation and return will be processed under normal policy.

Appeals

Appeals to financial aid decisions may be made under certain circumstances. These circumstances may include sudden, severe, illness; serious automobile or other accident; family tragedy or loss of a loved one; or another circumstance not listed here. It is the student’s responsibility to provide details with dates, forms or other paperwork, or any other information requested by the Office of Financial Aid in order to review the appeal.

A successful appeal is dependent on a number of factors:  mitigating circumstances that caused academic performance to fall below the standards of Satisfactory Academic Progress; the successful resolution of those mitigating circumstances so that they will no longer affect academic performance; the potential to meet the minimum academic progress measures within one academic year; and proper appeal documentation.  Proper documentation includes the Satisfactory Academic Progress Appeal form and any third party documentation corroborating the mitigating circumstance described in the appeal.

Once the appeal is reviewed, the student is informed of the decision through their Florida Tech email account. Any approved appeal will necessitate the student adhering to a prescribed program plan during the probationary period. A student who declines to accept the prescribed academic plan and is in good academic standing may continue without financial aid.

Students are assessed at the end of each term while in probationary standing and are removed from probationary standing when the minimum academic progress standards for financial aid recipients listed above are met.