Policy Process

Process for Policy Review and Revision

Responsible partyStep

OIRE

Send policy list to appropriate unit(s) for review

Policy owner

Review and identify needed revisions

Policy owner

Draft revised policy using new template and consult others impacted

Policy owner

Send to unit head for review

Head of policy owner academic or administrative unit

Endorse revised policy and send to oir@fit.edu

OIRE & policy team

Quality check

OIRE

Coordinate additional review with policy owner and other offices if needed (ex. legal through Compliance and Risk Management, SACSCOC through liaison, academics through Provost’s Office)

Head of policy owner academic or administrative unit

Incorporate and/or confirm changes resulting from additional review (if applicable) and return updated revised policy to oir@fit.edu

OIRE & policy team

Send to policy authority (President, Provost, CFO) for review and approval via DocuSign

President, Provost or CFO

Review and approval

OIRE & policy team

Notify policy owner of approval

Policy owner

Notify owners of impacted documents (catalog, handbooks, websites, etc.) or processes

Communicate new policies or changes that have an immediate impact on operations to those affected

OIRE

Post on policy site/system

Policy owner & OIRE

Communicate new policy or changes

OIRE will send a monthly email to faculty and staff summarizing new or revised policies

OIRE prompts policy owner

Annual review and update

Process for New Policies

Responsible partyStep

Originator

Identify new policy need

Policy owner

Send recommendation to oir@fit.edu

OIRE & policy team

Check to ensure policy does not already exist and forward recommendation to policy authority

President, Provost or CFO

Task appropriate area with drafting of policy

Policy drafter, as assigned

Draft policy using policy template and consult others impacted

Policy drafter, as assigned

Send to policy owner unit head for review

Head of policy owner academic or administrative unit

Endorse policy and send to oir@fit.edu

OIRE & policy team

Quality check

OIRE

Coordinate additional review with policy owner and other offices if needed (ex. legal through Compliance and Risk Management, SACSCOC through liaison, academics through Provost’s Office)

Head of policy owner academic or administrative unit

Incorporate and/or confirm changes resulting from additional review (if applicable) and return updated revised policy to oir@fit.edu

OIRE & policy team

Send to policy authority (President, Provost, CFO) for review and approval via DocuSign

President, Provost or CFO

Review and approval

OIRE & policy team

Notify policy owner of approval

Policy owner

Notify owners of impacted documents (catalog, handbooks, websites, etc.) or processes

Communicate new policies or changes that have an immediate impact on operations to those affected

OIRE

Post on policy site/system

Policy owner & OIRE

Communicate new policy or changes

OIRE will send a monthly email to faculty and staff summarizing new or revised policies

OIRE prompts policy owner

Annual review and update