Policy Process
Process for Policy Review and Revision
| Responsible party | Step |
|---|---|
|
OIRE |
Send policy list to appropriate unit(s) for review |
|
Policy owner |
Review and identify needed revisions |
|
Policy owner |
Draft revised policy using new template and consult others impacted |
|
Policy owner |
Send to unit head for review |
|
Head of policy owner academic or administrative unit |
Endorse revised policy and send to oir@fit.edu |
|
OIRE & policy team |
Quality check |
|
OIRE |
Coordinate additional review with policy owner and other offices if needed (ex. legal through Compliance and Risk Management, SACSCOC through liaison, academics through Provost’s Office) |
|
Head of policy owner academic or administrative unit |
Incorporate and/or confirm changes resulting from additional review (if applicable) and return updated revised policy to oir@fit.edu |
|
OIRE & policy team |
Send to policy authority (President, Provost, CFO) for review and approval via DocuSign |
|
President, Provost or CFO |
Review and approval |
|
OIRE & policy team |
Notify policy owner of approval |
|
Policy owner |
Notify owners of impacted documents (catalog, handbooks, websites, etc.) or processes Communicate new policies or changes that have an immediate impact on operations to those affected |
|
OIRE |
Post on policy site/system |
|
Policy owner & OIRE |
Communicate new policy or changes OIRE will send a monthly email to faculty and staff summarizing new or revised policies |
|
OIRE prompts policy owner |
Annual review and update |
Process for New Policies
| Responsible party | Step |
|---|---|
|
Originator |
Identify new policy need |
|
Policy owner |
Send recommendation to oir@fit.edu |
|
OIRE & policy team |
Check to ensure policy does not already exist and forward recommendation to policy authority |
|
President, Provost or CFO |
Task appropriate area with drafting of policy |
|
Policy drafter, as assigned |
Draft policy using policy template and consult others impacted |
|
Policy drafter, as assigned |
Send to policy owner unit head for review |
|
Head of policy owner academic or administrative unit |
Endorse policy and send to oir@fit.edu |
|
OIRE & policy team |
Quality check |
|
OIRE |
Coordinate additional review with policy owner and other offices if needed (ex. legal through Compliance and Risk Management, SACSCOC through liaison, academics through Provost’s Office) |
|
Head of policy owner academic or administrative unit |
Incorporate and/or confirm changes resulting from additional review (if applicable) and return updated revised policy to oir@fit.edu |
|
OIRE & policy team |
Send to policy authority (President, Provost, CFO) for review and approval via DocuSign |
|
President, Provost or CFO |
Review and approval |
|
OIRE & policy team |
Notify policy owner of approval |
|
Policy owner |
Notify owners of impacted documents (catalog, handbooks, websites, etc.) or processes Communicate new policies or changes that have an immediate impact on operations to those affected |
|
OIRE |
Post on policy site/system |
|
Policy owner & OIRE |
Communicate new policy or changes OIRE will send a monthly email to faculty and staff summarizing new or revised policies |
|
OIRE prompts policy owner |
Annual review and update |