Reserving Space

 

  1. Once you have completed the “Event Inquiry for Rental/Use of Facilities”, and availability is determined, you will be contacted by the Office of Conferences Services and Events to confirm that the space will be placed on hold while the Office of Conferences and Events prepares your Facility Use Agreement. Upon return of a signed contract and deposit, space reservations will be confirmed.

  2. Provide a certificate of special event insurance no later than 2 weeks prior to your event. Please review our Insurance Requirements for Third Party Users (document opens up - linked to Compliance and Risk management website).

    Important information about insurance: All clients must provide the university with a copy of a current and valid certificate of insurance (issued by an insurance agency/company legally authorized to provide comprehensive liability coverage in the State of Florida) naming the Florida Institute of Technology as additionally insured and covering both General Liability and Worker's Compensation. All policies must be comprehensive general liability insurance and have a minimum coverage in the amount of one-million dollars. Florida Tech is not liable for damage to or loss of personal property, or from failure or interruption of public utilities. All clients should be aware that liability for any injury or damage to persons or property by the conduct of their activity is recognized and assumed by the client.

 

*Special events hosted by campus departments and student organizations are covered under the university’s general liability policy.

Unsure if your event is considered external?  If an event is not being funded and run by either an approved student organization or department, then the event is external. In other words, if the event is not being paid for and run by a department or student organization, the event is external, even if participants or organizers are current students, faculty, or staff of the university.  Please review Guidelines for Venue Usage for specific information.