Students working on their thesis (including DRPs) or dissertation must register for a minimum of 3 hours of Thesis (XXX5999) or Dissertation (XXX6999) per semester. An exception is made in the semester of graduation (see below).
MS Thesis/ PsyD Students: Once a student begins to register for thesis work, continuous registration is required every term INCLUDING SUMMER, until the thesis/ DRP is accepted in the Office of Graduate Programs.
PhD/ DBA/ AvD Dissertation Students: Once admitted to candidacy, continuous dissertation registration is required every term INCLUDING SUMMER, until the dissertation is accepted in the Office of Graduate Programs.
Students are urged to check with the Office of Graduate Programs IN ADVANCE if they need to request a waiver of the requirement for continuous registration.
ONLY in the semester of graduation may students register for fewer than the minimum 3 hours of thesis or dissertation. Students must have already registered for the minimum number of hours required by their program in order to register for fewer than 3 hours of thesis or dissertation. To register for zero (0) hours, students must have been registered for at least 3 hours the preceding semester and MUST HAVE ALREADY SUCCESSFULLY DEFENDED.
The required number of registration hours is determined by the date on which the thesis or dissertation is accepted in the Office of the Graduate Programs according to the following schedule.
|Fall 2019||Spring 2020||Summer 2020|
|0 hr||Friday, September 13, 2019||Friday, February 7, 2020||Friday, May 29, 2020|
|1 hr||Friday, October 11, 2019||Friday, March 6, 2020||Friday, June 19, 2020|
Friday, November 8, 2019
|Friday, April 3, 2020||Friday, July 10, 2020|
|3 hrs||Monday, December 9, 2019.||Monday, May 4, 2020||Monday, July 27, 2020|
For further information concerning the above requirements, see Graduate Policy 4.10
Procedure for Registering for fewer than three (3) hours:
Please note that the above 3 steps require the submission of hard-copy documents with original signatures. This process cannot be completed electronically.
Theses and dissertations that do not conform to the required format will not be accepted. Turn-in Date is defined as the date on which the signed Signature Page and the archival copy of the thesis or dissertation are accepted by the Office of Graduate Programs. Acceptance by the Office of Graduate Programs of the completed and signed thesis or dissertation is required for graduation.
A list of most of the requirements for graduate students writing a thesis or dissertation appears below. It is written in the chronological order in which the steps must be taken. Read the list carefully and take note of the time period during which each event must be accomplished.
Check frequently with your advisor to verify that you have also met all requirements stipulated by your academic unit as you proceed through your program. This list appears at the back of the Thesis Manual and Style Guide for Use at Florida Institute of Technology (3rd Edition). All thesis/dissertation students are encouraged to consult the Thesis Manual as soon as they start writing.
Make sure the correct plan is on file in your department for your program. Required no later than one month before 9 semester hours are completed.
Fill out the Master's Degree Program Plan form. It must be signed by you, your advisor, and your academic unit head. Students who have not submitted a program plan by the completion of 9 credit hours will not be eligible to register for the upcoming semester and will have a registration hold placed on their account until a plan is submitted.
A formal Program of Study must be signed by you, your advisor, and your academic unit head. Check with your academic unit for the form specific to your academic unit. Submit it to the Graduation Office at the Registrar's with your Petition to Graduate.
Select your committee from the list of approved advisors on the Graduate Faculty list.
Restrictions exist regarding who can serve on your committee, the minimum number of committee members you must have and from which academic units committee members may be selected. Your advisor or the Office of Graduate Programs staff can confirm that you have a valid committee.
Submit the Establishment of Master's Committee form requesting approval of your committee. It is recommended that you submit this request to the Office of Graduate Programs one month prior to your anticipated defense date. Your academic unit may have earlier deadline requirements, so please check with your advisor.
At least 90 days prior to taking the comprehensive exam, select your major advisor. Ask if your academic unit has any formal requirements.
At least 60 days prior to taking the comprehensive exam, your advisor must submit the Establishment of Doctoral Committee form requesting approval of your committee by your academic unit head and director of graduate programs. The written approval must be on file in the Office of Graduate Programs. Confirm that it is there and that it does not differ from the committee you expect to use.
Pass the Comprehensive Exam at least one calendar year before graduation (Report submitted by your academic unit to the Office of Graduate Programs). Proposal Conference (Report submitted by your academic unit to the Office of Graduate Programs). Apply for Admission to Candidacy only after passing the Comprehensive Exam and Proposal Conference (Application filled out by you and submitted by your academic unit to the Office of Graduate Programs). This may be a separate form or it may be Section 3 of the Proposal Conference Report form.
The time at which mandatory thesis or dissertation registration is required is explained below. If you will not be using Florida Tech facilities nor advisor time during a semester, you may request a written, advanced waiver of this requirement. Ask your advisor regarding proper procedures.
You must have at least a 3.0 GPA at first thesis registration. Once registered for thesis, you must register for at least 3 hours of thesis every term thereafter, including summer, until the signed Signature Page, one archival copy, and minimum number of printed copies (as required by the academic unit) are accepted by the Office of Graduate Programs.
You must register for dissertation the first term after admission to candidacy. This includes summer.
You must register for at least 3 hours of dissertation every term thereafter, including summer, until the signed Signature Page and the archival copy are accepted by the Office of Graduate Programs. You must register for at least 15 semester credit hours of dissertation after admission to candidacy.
The Thesis Manual and Style Guide for Use at Florida Institute of Technology (3rd Edition) is available on the Office of Graduate Programs website at https://repository.lib.fit.edu/handle/11141/2527
Bring several pages of your printed thesis to the Office of Graduate Programs early in the writing phase to confirm that your preferred format meets all Graduate School formatting requirements. (e.g. Sample Title Page; Signature Page; Table of Contents; pages with tables, figures, photos etc.; References; Appendices).
File your petition usually no later than the beginning of the semester prior to the earliest semester in which you believe you will graduate. The deadline appears in the current catalog's Academic Calendar. Avoid late petition fees by petitioning for the first possible graduation date. If you do not finish then, re-petition for the next semester.
Establish these as early as possible. Committee members' time becomes limited and rooms appropriate for defenses become booked toward the end of every semester.
Check with your committee members to ascertain the lead time they require, or your academic unit may specify a minimum lead time.
Most committee members require at least two or three weeks.
Policy stipulates a minimum of four weeks prior to your defense.
At the time you distribute your thesis to your committee members, have the Office of Graduate Programs examine your completed printed thesis to verify that it meets all Graduate School formatting requirements. It takes 15 or 20 minutes while you wait, and no appointment is required. While your committee prepares for your defense, you have time to make any format corrections identified by the Office of Graduate Programs. After your defense, you will thereby have only content corrections to make.
When you visit the Office of Graduate Programs for your format check, the staff will alert you to important documents for later submission with your thesis or dissertation. For example, for maximum visibility for your research, you are required to submit your thesis or dissertation to the Scholarship Repository at Florida Institute of Technology. The Scholarship Repository is the digital repository for research and scholarship produced at Florida Tech. For information about the Scholarship Repository go to http://libguides.lib.fit.edu/etd or for specific questions contact Ashley Huser at firstname.lastname@example.org
This is a good time to obtain from the Office of Graduate Programs the ETD Access Form for Scholarship Repository of Florida Institute of Technology.
This is a good time to obtain from the Office of Graduate Programs information about the Survey of Earned Doctorate and the ETD Access Form for Scholarship Repository of Florida Institute of Technology.
Bring the Oral Examination/Defense Announcement form to the Office of Graduate Programs at least two weeks prior to your defense date. You may bring it even earlier. Approval only by your academic unit head is required on the announcement form. You will receive an email version of the announcement for you to review for accuracy. Confirm the date, time, and room reservation of your defense with your committee members.
You are not permitted to defend during Fall or Spring Final Exam Weeks. The thesis defense may be partitioned into two components: an optional "open" component open to anyone and a mandatory "closed" component open only to members of the graduate faculty. Your academic unit can advise you if an open component is permitted or required.
At the defense, confirm that all committee members sign the Examination Report they will have brought with them. If the thesis title changes during the defense, a member must cross out the old wording and write in what has been changed. The thesis title you turn in must match the title on the Examination Report.
Make any corrections that were stipulated during the defense.
Obtain signatures from your committee members. Only have one signature block for the academic unit head (not one as committee member and another as head). Obtain signature of academic unit head last. The academic unit head must sign all Master's theses and all dissertations, whether a member of the committee or not.
All students must submit an archival copy of the thesis or dissertation to Evans Library for inclusion in the Scholarship Repository of Florida Institute of Technology. Prepare a pdf/A file of your Final Thesis/Dissertation with an unsigned Signature Page. File name must include your last name and graduation year (Example: JONES-THESIS-2019). Then upload and submit the pdf/A of your thesis to the Electronic Thesis and Dissertation (ETD) submittal site at http://etd.lib.fit.edu . For detailed instruction visit the Evans Library's Research Guide: Adding your thesis to the Scholarship Repository at http://libguides.lib.fit.edu/etd
After uploading, your thesis or dissertation will require final approval by the Office of Graduate Programs.
Turn-in Date is defined as the date on which the signed Signature Page and the archival copy of the thesis or dissertation are accepted by the Office of Graduate Programs. Acceptance by the Office of Graduate Programs of the completed and signed thesis or dissertation by the announced Turn-in deadline is required for graduation.
Signature Page (original with ALL signatures).
Signed ETD Access Form for submission to Scholarship Repository of Florida Institute of Technology. Advisor signature is required.
One printed copy of your final document. During your appointment, OGP staff will compare your uploaded archival version to all formatting comments previously communicated, ensuring that all corrections have been made satisfactorily. Theses and Dissertations that do not conform to the required format will not be accepted.
Survey of Earned Doctorates Certificate of Completion.
This Manual is designed to assist you in planning, organizing and presenting your thesis, dissertation, DRP or master’s design project.
The following tutorials have been developed to assist you in submitting your thesis or dissertation through the ETD Submittal site.
The following templates were created as a starting point for your writing with contents formatted according to the Thesis Manual and Style Guide for Use at Florida Institute of Technology, Third Edition (2012).