Clery Act Compliance Policy

Applies to:	Original Policy Date:	Date of Last Review	Approved by:
All Florida Tech Campuses	02/26/2021	01/18/2023 07/1/2024	Dr. John Nicklow, President

Policy Owner: Department of Security

Policy Purpose

The purpose of this policy is to describe the requirements and responsibilities of the university in complying with the "Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998," (commonly referred to as the Clery Act).

Policy Scope

This policy applies to all students, faculty, staff, visitors, and contractors of Florida Tech and encompasses all campuses and properties owned or controlled by the university.

Policy Statement

Florida Tech is committed to maintaining a safe and secure environment for its faculty, staff, students, and visitors by maintaining Clery Act Compliance.

Procedures/Guidelines

Annual Security and Fire Safety Report – By October 1 each year, the Clery Act Compliance Coordinator will publish an Annual Security and Fire Safety Report documenting three calendar years of Clery crime statistics, security policies and procedures, and information on the basic rights guaranteed to victims of sexual assault, such as Florida Tech Sexual Harassment Policy and Procedures and Resources for Victims of Sexual Harassment. All crime statistics must be reported to the U.S. Department of Education.

This report must be made available to all current students and employees. In addition, prospective employees and students must be notified of the Annual Security and Fire Safety Report’s existence and provided a copy upon request. Paper copies of the report will be available upon request from the Department of Security at the Security/Welcome Center. In addition, the Office of Admissions, and Human Resources will publish a link to the report with a brief description on their respective web sites.

Note: Florida Tech publishes a combined Annual Security and Fire Safety Report. These are not published separately.
Identify, Notify, and Train CSAs – Florida Tech will review and identify positions which meet the definition of a CSA bi-annually, and notify individuals of their obligations under the Clery Act to report any and all Clery crimes witnessed by or reported to them, which may have occurred on the institution’s Clery Act geography. Florida Tech requires that all CSAs complete training on their responsibilities and reporting requirements under the Clery Act and will provide such training on an annual basis. Employees designated as CSAs are to take the online CSA Clery Act training module on the university’s selected training management system or at scheduled classroom face-to-face trainings. Interns, volunteers, and contractors will take the online CSA Clery Act training module on the university’s selected training management system.

For questions about CSA Clery Act training, contact the Clery Act Compliance Coordinator at clerycompliance@fit.edu.
Disclose Crime Statistics – Crime statistics for incidents that occur on our Clery Act geography must be disclosed on the Annual Security Report section.

The Clery Act Compliance Coordinator is responsible for gathering crime statistics from the Department of Security, Offices of Housing and Residential Life, the Title IX Office, Dean of Students (Student Conduct and Student Involvement), local law enforcement, and other CSAs.

The Clery Act requires reporting of crimes* in the following categories:
1. Criminal offenses:
  criminal homicide
  1. murder and non-negligent manslaughter
  2. manslaughter by negligence;
  sex offenses
  1. rape
  2. fondling
  3. incest
  4. statutory rape
  other crimes
  1. robbery
  2. aggravated assault
  3. burglary
  4. motor vehicle theft; and
  5. arson.
2. Violence Against Women Act (VAWA) offenses:
  1. domestic violence
  2. dating violence; and
  3. stalking.
3. Arrests and referrals for disciplinary action (if an arrest is not made, students are referred to Student Conduct for disciplinary action):
  1. liquor law violations
  2. drug law violations; and
  3. weapon law violations.
4. Hate crimes:
  Statistics are required for the offenses listed above in addition to the four additional categories listed below:
  1. larceny thef;
  2. simple assault
  3. intimidation; and
  4. destruction, damage, or vandalism of property.
  Hate Crimes must be reported by category of bias, including:
  1. race
  2. gender
  3. religion
  4. sexual orientation
  5. ethnicity
  6. national origin
  7. gender identity; and
  8. disability.
To view crime definitions, refer to the Clery Act Crimes and Locations webpage.

*Unfounded crimes must be disclosed if any of the listed crimes are found to be false or baseless by any sworn law enforcement agency. The Clery Act has specific guidelines for classifying a reported offense as unfounded.
Issue Timely Warnings – Florida Tech must provide timely warnings about Clery crimes that pose a serious or ongoing threat to the campus community. This is determined by one (or more) Florida Tech officials who have been pre-identified in Florida Tech’s policy and procedures for issuing a timely warning. Because the nature of criminal threats is often not limited to a single location, timely warnings must be issued in a manner likely to reach the entire university community. Timely warnings may be issued for Clery crimes occurring on our Clery Act geography. Timely warnings will never identify the victim of the crime.

Exception: Crimes that would otherwise be reportable but are reported to a licensed mental health counselor or pastoral counselor, in the context of a privileged (confidential) communication, are not subject to the timely warning requirement.
Issue Emergency Notifications – Florida Tech is required to inform the university community about significant emergency events or dangerous situations involving immediate threats to the health or safety of Florida Tech employees, students, and visitors occurring on or near campus. An emergency notification expands the definition of timely warning as it includes both Clery crimes and other types of emergencies (e.g., fire, infectious disease outbreaks, etc.). Emergency events may be localized; therefore, notifications may be tailored exclusively to the segment of the university community at risk.

Florida Tech must also have emergency response and evacuation procedures in place specific to its on-campus facilities. A summary of these procedures must be disclosed in the annual security report section. Additionally, the emergency response procedures must be tested at least annually.

Note: Exceptions occur during emergencies where issuing a notification would compromise efforts to assist a victim, contain the emergency, respond to the emergency, or mitigate the emergency. These cases will not be subject to the emergency notification requirement.
Respond to Reports of Missing On-Campus Residential Students – Florida Tech provides every student living in Florida Tech housing facilities the opportunity and means to identify an individual to be contacted in an emergency, including whenever Florida Tech determines that an on-campus residential student is missing.

The Department of Security will investigate all reports of missing students and will notify and cooperate with law enforcement agencies, as necessary, to further the investigation (for more information refer to Missing Student Notification Policy).
Compile, Report, and Publish Fire Data – The Higher Education Opportunity Act of 1998 (HEOA) amended the Clery Act to include fire statistics. The Fire Safety Officer will produce the information to be included in the Annual Fire Safety Report section. In accordance with HEOA regulations and must collect and disclose fire statistics for each on-campus student housing facility for the three most recent calendar years for which data are available. Each such facility must be identified in the statistics by name and street address, regardless of whether any fires have occurred.

Additionally, the Fire Safety Officer will provide a description of the fire safety system in each student housing facility, which is included in the Annual Fire Safety Report section. These descriptions should include mechanisms (e.g., fire extinguishers, fire doors, posted evacuation routes, etc.) or systems related to the detection, warning, and control of a fire. The Fire Safety Officer will submit the Annual Fire Safety Report section to the Clery Act Compliance Coordinator for inclusion in the statistics reported to the U.S. Department of Education. The report is available on the university’s Clery Act Compliance website.
Maintain a Public Daily Crime Log – Florida Tech must maintain a daily crime log documenting the “nature, date, time, and general location of each crime” reported to the Department of Security within the last 60 days, and the disposition, if known, of the reported crimes. Incidents must be entered into the log within two business days of receiving the report. The daily crime log is available on Department of Security website, or in person at the Security/Welcome Center, during normal business hours. Requests for public inspection of daily crime log entries beyond 60 days must be made in writing and will be made available within two business days of the request.
Maintain a Public Daily Fire Log – Florida Tech must maintain a daily fire log documenting the nature of the fire, date the fire occurred, date and time the fire was reported, and the general location of each fire-related incident in an on-campus student housing facility reported to any Florida Tech official. Incidents must be entered into the log within two business days of receiving the report. The daily fire log is available on Department of Security website, or in person at the Security/Welcome Center, during normal business hours. Requests for public inspection of daily fire log entries beyond 60 days must be made in writing and will be made available within two business days of the request.
Disclose on an annual basis certain reported crime statistics that occur during any university sponsored/arranged off-campus trips. Community members who are administratively responsible for off-campus trips are expected to report travel information to the Department of Security for compliance.

For trips to be reportable, student trips must meet certain requirements. Florida Tech must have control over the trip or program accommodation and any related academic space used in conjunction with the trip. Control, as defined by the Clery Act, means that there is a written agreement (no matter how informal) directly between the University and the end provider for use of the space. In addition, the controlled space must be used in direct support of, or in relation to, the institution’s educational purposes and frequented by students. Some examples of a written agreement include renting hotel rooms, leasing apartments, leasing space in a student housing facility or academic space on another campus and even an e-mail agreement for use of space free of charge. Hotels are not normally reportable unless the written agreement gives the University control over the space within the accommodation.

Information on qualifying student trips is needed by the Department of Security for follow-up with the local law enforcement agency associated with the trip location. The Department of Security will need to request crime statistics from the local law enforcement agency to determine if any Clery Act qualifying crimes occurred at these locations during the time frame we controlled the space.

The Student Travel Reporting Form must be submitted after your travel to ensure you have complete information, including specific rooms and suites occupied. See Student Travel Form. If you have questions, contact Frank Iannone or Bonnie Rinck, Clery compliance coordinators, at 321-674-8112 or clerycompliance@fit.edu.

Definitions

Campus Security Authority (CSA) – individuals at Florida Tech who, due to official job duties, ad hoc responsibilities, or volunteer engagements, are required by federal law and under the Clery Act to report a crime when it has been observed by them or reported to them by another individual. These individuals typically fall under one of the following categories:
1. a member of the department of security;
2. individuals responsible for campus security in some capacity but who are not members of the department of security (e.g., an individual who is responsible for monitoring the entrance to Florida Tech property);
3. individuals or offices that are not members of the department of security, but where policy directs other individuals to report criminal offenses to them or their office; and
4. officials having significant responsibility for student and campus activities, including but not limited to, student housing, student conduct, and campus judicial proceedings.
Official – any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution. These include, but are not limited to:
1. security personnel;
2. athletic directors or coaches;
3. faculty and staff serving as student organization advisors;
4. Housing and Residence Life Staff (excluding clerical and maintenance staff);
5. director of a campus health center;
6. coordinators of Fraternity and Sorority Life; and
7. Title IX Coordinators.
CSAs are determined based on criteria established in the Clery Act Appendix for FSA handbook and The Handbook for Campus Safety and Security Reporting.
Clery Act Crimes (Clery Crimes) – crimes required by the Clery Act to be reported annually to the Florida Tech community include the following:
1. criminal homicide (murder, non-negligent manslaughter, and manslaughter by negligence);
2. sex offenses (rape, fondling, statutory rape, and incest);
3. robbery;
4. aggravated assault;
5. burglary;
6. motor vehicle theft;
7. arson;
8. hate crimes (including larceny-theft, simple assault, intimidation, or destruction, damage, or vandalism of property that is motivated by bias);
9. dating violence;
10. domestic violence;
11. stalking; and arrests or referrals for disciplinary actions of any of the following:
  1. liquor law violations;
  2. drug law violations; and
  3. weapon law violations.
Clery Act Geography – property that is owned, leased, or controlled by the institution which includes:
1. On-Campus Buildings or Property – any building or property owned or controlled by an institution of higher education within the same reasonably contiguous geographic area of the institution and used by the institution in direct support of, or in a manner related to the institution’s educational purposes, including residence halls and property within the same reasonably contiguous geographic area of the institution that is owned by the institution but controlled by another person, is frequently used by students, and supports institutional purposes, such as food or retail vendors.
2. Student Housing Facilities (on-campus subset) – any student housing facility that is owned or controlled by the institution or is located on property that is owned or controlled by the institution and is within the reasonably contiguous geographic area that makes up the campus.
3. Public Property – all public property, including thoroughfares, streets, sidewalks, and parking facilities that are within the campus, or immediately adjacent to and accessible from the campus; and
4. Non-Campus Buildings or Property – any building or property owned or controlled by a student organization that is recognized by the institution; and any building or property (other than a branch campus) owned or controlled by an institution of higher education that is used in direct support of, or in relation to, the institution’s educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the institution (e.g., school-sponsored trips; short-stay, away trips; Education Abroad program locations).
For a better understanding of Clery Act geography categories refer to the Crime Awareness and Clery Act webpage.
Emergency Notification – an announcement triggered by a significant emergency event or dangerous situation involving an immediate threat to the health or safety of Florida Tech’s faculty, staff, students, or visitors on Florida Tech campuses. This expands upon the definition of “timely warning” to include both Clery crimes and other types of emergencies or events that pose an imminent threat to the campus community.
1. Emergency Event – any event, natural or man-made, with the potential to cause significant injuries or deaths; to shut down Florida Tech; disrupt operations; cause physical or environmental damage; or threaten Florida Tech’s reputation. Examples include:
  1. fire
  2. hazardous materials incidents
  3. flooding
  4. severe weather
  5. winter weather
  6. hurricanes
  7. tornados
  8. earthquakes
  9. radiological accident
  10. explosion
  11. biological or chemical release
  12. public health threat (excluding flu outbreak, which is covered under state policy)
  13. acts of violence; and
  14. acts of terrorism.
Emergency Notification System – a mechanism established for the purpose of and dedicated to enabling Florida Tech officials to quickly contact or send messages to employees and students in the event of an emergency. Examples include, but are not limited, to fire alarms, sirens, alerts via email or text message, local T.V. and radio, etc.
Timely Warning – an alert triggered when Florida Tech determines that a crime that has already been committed but continues to present a serious or ongoing threat (e.g., a homicide, sex offense, or robbery) must be reported to the campus community.

Responsibilities

The Clery Act Compliance Coordinator is responsible for:
1. monitoring Florida Tech’s Clery Act compliance;
2. updating this policy to ensure it reflects federal legislation, as amended;
3. reviewing geographic categories annually, with the assistance of the Office of Facilities Operations (e.g., property inventory, real estate lists);
4. establishing procedures for collecting student trip information (e.g., short-stay away trips, athletic trips, student sponsored trips, Education Abroad trips, etc.) to request crime statistics from these sites annually (if they meet Clery Act requirements);
5. requesting crime statistics from state and local law enforcement agencies with jurisdiction on or within Florida Tech’s Clery Act geography in coordination with the Department of Security;
6. collecting and reconciling crime statistics received by state, county and local law enforcement agencies;
7. collecting all primary and ongoing prevention program and campaign information from key departments for inclusion in the Annual Security and Fire Safety Report;
8. ensuring notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to students and employees;
9. coordinating identification, notification, and training of Florida Tech’s CSAs;
10. requesting crime statistics bi-annually from all CSAs;
11. coordinating, preparing, publishing, and distributing Florida Tech’s Annual Security and Fire Safety Report and the university’s documenting of these activities;
12. submitting crime and fire statistics to the U.S. Department of Education via the Campus Safety and Security Survey (i.e., the web-based data collection survey);
13. serving as the chair, recording secretary, and organizer for the Clery Act Compliance Committee and Clery Act Data Integrity Subcommittee;
14. overseeing the regular collection and reconciliation of campus crime data amongst offices that house significant numbers of campus crime reports, including the Offices of Title IX, Housing and Residential Life, Student Involvement, Student Conduct and the Department of Security;
15. requesting crime statistics from Human Resources and Athletics (these offices are not responsible for submitting monthly reports);
16. retaining and maintaining all required Clery Act records;
17. managing the Clery Act Compliance website;
18. providing remote or in-person training to key departments and other CSAs when deemed necessary (in addition to online CSA Clery training);
19. providing paper copies of the Annual Security and Fire Safety Report upon request.
Director of Security is responsible for:
1. collecting, classifying, counting, and disclosing crime statistics reported to the Department of Security to the Clery Act Compliance Coordinator;
2. regularly, ideally weekly, maintaining a detailed audit trail to identify which reported offenses should be included in the institution’s crime statistics to provide to the Clery Act Compliance Coordinator;
3. creating and maintaining the daily crime and fire log;
4. receiving and evaluating CSA Clery Act Incident Report forms and Department of Security incident reports for statistical counting, a daily crime log entry, and verification of required timely warnings or emergency notifications;
5. ensuring that all fires not immediately known to be accidental are investigated or considered by the institutional official designated to make arson determinations;
6. investigating bias-related incidents for purposes of determining whether a reportable hate crime has occurred;
7. assessing crime reports for purposes of determining whether a timely warning should be distributed;
8. assessing either unilaterally or collaboratively with other subject matter experts whether a situation requires an emergency notification;
9. providing the Clery Act Compliance Coordinator with information on the departments ongoing prevention and awareness programs and campaigns to prevent dating violence, domestic violence, sexual assault, and stalking. This is done in order to satisfy Clery Act requirements and appropriately record them in the Annual Security and Fire Safety Report;
10. investigating all reports of missing student residents by notifying and cooperating with other law enforcement agencies, as necessary; and
11. conducting a Clery Act compliant “test” which includes scheduled drills, exercises, and appropriate follow-through activities, designed for assessment and evaluation of emergency plans and capabilities. The test must address emergency response and evacuation on a campus-wide scale.
CSAs are responsible for:
1. understanding Clery Act requirements pertaining to reportable crimes;
2. completing training and education, as determined by the Clery Act Compliance Coordinator; and
3. immediately reporting Clery crimes to the Department of Security.
Vice President of Student Affairs (Student Conduct) is responsible for:
1. collecting, classifying, counting, and disclosing crime statistics (including, but not limited to, referrals for disciplinary action involving liquor law violations, drug law violations, and weapon law violations) reported to their department to the Clery Act Compliance Coordinator during the monthly reconciliation meetings;
2. regularly, ideally weekly, maintaining a detailed audit trail to identify which reported offenses should be included in the institution’s crime statistics to provide to the Clery Act Compliance Coordinator;
3. promptly forwarding (using the CSA Clery Act Incident Report form) any Clery crimes that are reported to CSAs under Student Affairs that are not referred from the Department of Security in order to assess crime reports for purposes of timely warnings or emergency notifications; and
4. ensuring adherence to all Clery Act required processes, procedures, policies, and other system requirements of university disciplinary systems. For example, Florida Tech must disclose, upon written request, to an alleged victim of a crime of violence, the results of any disciplinary proceeding conducted by the institution against a student who is the alleged perpetrator of such crime or offense.
The Division of Student Affairs, or designated offices, is responsible for:
1. ensuring the availability of Clery Act defined awareness and prevention programming for all students. Such programming will be part of Florida Tech’s awareness and prevention campaign (i.e., Drug Free Schools and Community Act. DFSCA). This programming will be identified, provided, or facilitated in collaboration with campus and local subject matter experts, with guidance from evidence-based research, and outcomes assessments satisfying Clery Act requirements.
Dean of Students Office (Registered Student Organizations) is responsible for:
1. promptly forwarding (using the CSA Clery Act Incident Report form) any Clery crimes that are reported to CSAs connected to registered student organizations (e.g., academic, social, heritage, Greek life, and recreation) recognized by the university through the Student Affairs division or function that are not referred from the Department of Security so they may assess crime reports for purposes of timely warnings or emergency notifications;
2. annually certifying the locations owned or controlled by any registered student organizations (e.g., fraternity and sorority chapter houses) and promptly notifying the Clery Act Compliance Coordinator of any changes to such locations;
3. notifying the Clery Act Compliance Coordinator of any registered student organizations that lose institutional recognition; and
4. collecting, classifying, counting, and disclosing crime statistics reported to their department to the Clery Act Compliance Coordinator;
5. regularly, ideally weekly, maintaining a detailed audit trail to identify which reported offenses should be included in the institution’s crime statistics to provide the Clery Act Compliance Coordinator;
6. annually providing the Clery Act Compliance Coordinator with a list of advisors of any recognized and registered student organizations and providing prompt notification of any changes to the list in order to identify and train these officials as CSAs;
7. implementing a system (as part of the application to be recognized and registered, or to maintain recognition and registration) to gather information about any locations a student organization owns or controls so that Florida Tech can request and disclose statistics for those locations;
8. promptly providing copies of any registered student organization’s travel forms submitted to Student Involvement to the Clery Act Compliance Coordinator; and
9. reviewing the Annual Security and Fire Safety Report to ensure its content is consistent with Florida Tech policies and procedures, and it accurately depicts the practices of the university.
The Fire Safety Officer is responsible for:
1. producing the Annual Fire Safety Report section in accordance with the current legislation and updating the Annual Security and Fire Safety Report language to reflect legislative updates and interpretations;
2. providing the Annual Fire Safety Report section statistics to the Department of Security within two business days to ensure proper entry in the daily fire log;
3. maintaining a list of all drills and exercises conducted by the university;
4. conducting an annual test of the university’s emergency response and evacuation procedures that meet all Clery Act requirements, including documenting compliance activity and providing proofs to the Clery Act Compliance Coordinator;
5. tracking the number of fire drills included in each residential facility (for reporting in the Annual Fire Safety Report section);
6. tracking the number of fires in each residential facility (for reporting in the Annual Fire Safety Report section);
7. annually notifying the Clery Act Compliance Coordinator any titles of persons or organizations to which students and employees should report fires, including prompt notification of changes to these persons or organizations;
8. annually providing the Clery Act Compliance Coordinator with a list of any fire safety education and training programs provided to students and employees;
9. annually providing the Clery Act Compliance Coordinator with fire safety system information for student housing facilities;
10. reviewing the Annual Security and Fire Safety Report to ensure its content is consistent with Florida Tech policies and procedures, and it accurately depicts the practices of the university.
Admissions Office is responsible for:
1. ensuring Florida Tech provides prospective students with the required four-part notice of availability of the Annual Security and Fire Safety Report before admission (largely via the Admissions website).
The Office of the Registrar is responsible for:
1. providing the Clery Act Compliance Coordinator with all academic locations each semester in order to determine the applicability of the Clery Act at those locations.
Human Resources is responsible for:
1. promptly forwarding (using the CSA Clery Act Incident Report form) any Clery crimes that are reported to CSAs in Human Resources or function that are not referred from the Department of Security so they may assess crime reports for purposes of timely warnings or emergency notifications;
2. collecting, classifying, counting, and disclosing crime statistics reported to their department to the Clery Act Compliance Coordinator;
3. regularly, ideally weekly, maintaining a detailed audit trail to identify which reported offenses should be included in the institution’s crime statistics to provide the Clery Act Compliance Coordinator;
4. assisting in integration of CSA responsibilities into applicable position descriptions (best practice);
5. notifying the Clery Act Compliance Coordinator of any new hires and departures to ensure incoming personnel (or individuals assuming interim responsibilities in the absence of a permanent hire) can be notified of any CSA responsibilities and training;
6. ensuring that Florida Tech provides prospective employee with the required four-part notice of availability of the Annual Security and Fire Safety Report before they are hired (largely via Human Resources website);
7. ensuring all Clery Act required processes, procedures, policies, etc., are satisfied (e.g., the documentation of alcohol and drug policies and abuse support resources); and
8. reviewing the Annual Security and Fire Safety Report to ensure its content is consistent with Florida Tech policies and procedures, and it accurately depicts the practices of the university.
Athletics is responsible for:
1. annually providing all conduct referral data to the Clery Act Compliance Coordinator for inclusion in the Annual Security and Fire Safety Report;
2. ensuring staff in key CSA roles are familiar with Clery Act requirements;
3. promptly forwarding (using the CSA Clery Act Incident Report form) any Clery crimes that are reported to CSAs in Athletics or function that are not referred from the Department of Security so they may assess crime reports for purposes of timely warnings or emergency notifications;
4. notifying the Clery Act Compliance Coordinator of any locations that are controlled by athletic teams (such as lodging for repeated use and short-stay, away trips and locations where a written agreement provides Florida Tech with control, such as leased space like golf courses, fields, etc.);
5. annually providing the Clery Act Compliance Coordinator with a list (as well as prompt updates of changes to the list) of all individuals who are coaches, assistant coaches, and athletic directors, trainers, sport, or program coordinators, etc., designated as CSAs in order for them to be identified and trained as CSAs;
6. reviewing the Annual Security and Fire Safety Report to ensure its content is consistent with Florida Tech policies and procedures and accurately depicts the university's practices.
Office of Title IX is responsible for:
1. promptly forwarding (using the CSA Clery Act Incident Report form) any Clery crimes that are reported to CSAs in the Office of Title IX or function that are not referred from the Department of Security so they may assess crime reports for purposes of timely warnings or emergency notifications;
2. collecting, classifying, counting, and disclosing crime statistics reported to their department to the Clery Act Compliance Coordinator. This includes maintaining an audit trail to identify all reported offenses;
3. regularly, ideally weekly, maintaining a detailed audit trail to identify which reported offenses should be included in the institution’s crime statistics to provide to the Clery Act Compliance Coordinator;
4. ensuring that officials involved in the investigation or resolution of dating violence, domestic violence, sexual assault, or stalking receive annual training on these issues, and on how to conduct an investigation and hearing process that protects the safety of the victims and promotes accountability;
5. providing the Clery Act Compliance Coordinator with information on the institution’s ongoing prevention and awareness programs and campaigns to prevent dating violence, domestic violence, sexual assault, and stalking to satisfy Clery Act requirements and appropriately record in the Annual Security and Fire Safety Report;
6. ensuring that institutional sexual misconduct and response policies conform to the procedural requirements associated with the Violence Against Women Act Amendments to the Clery Act;
7. reviewing the Annual Security and Fire Safety Report to ensure its content is consistent with Florida Tech policies and procedures, and it accurately depicts the practices of the university; and
8. developing a process to provide students and employees who report that they have been a victim of dating violence, domestic violence, sexual assault, or stalking with a written explanation of the student’s or employee’s rights and options under the Clery Act.
Study Abroad Office is responsible for:
1. promptly forwarding (using the CSA Clery Act Incident Report form) any Clery crimes that are reported to CSAs in the Education Abroad Office or function that are not referred from the Department of Security so they may assess crime reports for purposes of timely warnings or emergency notifications;
2. notifying the Clery Act Compliance Coordinator of any education abroad advisors and program leaders in advance of travel in order for them to be trained and identified as CSAs; and
3. providing copies of any submitted Study Abroad Office travel forms and agreements to the Clery Act Compliance Coordinator.
Office of Online/Distance Learning is responsible for:
1. promptly forwarding (using the CSA Clery Act Incident Report form) any Clery crimes that are reported to CSAs in the Office of Distance and Extended Learning or function that are not referred from the Department of Security so they may assess crime reports for purposes of timely warnings or emergency notifications;
2. notifying the Clery Act Compliance Coordinator of program leaders in advance of travel in order for them to be trained and identified as CSAs; and
3. providing copies of any submitted extended learning travel forms and agreements to the Clery Act Compliance Coordinator.
Office of the Controller is responsible for:
1. providing any submitted student travel information to the Clery Act Compliance Coordinator; and
2. ensuring the Clery Act Compliance Coordinator has access to retrieve student travel information from selected recordkeeping system.
Office of Facilities Operations (Real Estate Office) is responsible for:
1. maintaining an updated and indexable or searchable electronic list (e.g., such as a spreadsheet), a current map of all locations owned or controlled by Florida Tech (the list should include dates of control or ownership as well as, where applicable, any portion of the building or facility that are owned or controlled), and records of collaboration with the Department of Security; and
2. notifying the Clery Act Compliance Coordinator of Florida Tech purchases, leases, joins in written agreements for use of, or sells a location, including the dates of leases or other use agreements lifespans.

Compliance Reference

Complying with the "Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998," (commonly referred to as the Clery Act).

Enforcement

Failure to comply with and abide by the rules and regulations set forth in policy may give rise to disciplinary action, up to and including separation from the University.