Workday makes it easy for managers and supervisors to view and manage their personal information, as well as manage staff and student employees, plus take care of job-related business processes – all within one system.
You have likely used Workday to view open positions, apply for jobs, and take care of onboarding tasks, so you will want to get more familiar with the system’s other functionality, depending on your role. View Getting Started: The Basics Guide
Workday is Florida Tech’s system of record. Phase 1, launched in January 2021, includes Human Resources, Payroll, Finance, and Grants. Phase 2 will include Student Records, Accounts Receivable, and Financial Aid – no launch date has been announced yet.
The Workday Resources SharePoint site has self-service training materials, including Job Aids, training videos, and PowerPoint presentations. Log in with your TRACKS info to access the materials.
Manager can manage their personal information within Workday, such as update emergency contacts and view tax information. The profile section in Workday houses all your personal information, and you can even upload a professional photo to complete your profile.
Additionally, Workday can be utilized as an employee directory, when needing to find contact information for other staff, faculty, adjuncts, GSAs, student employees, or contingent workers.
Compensation and Payroll
Managers can view their salary, view payslips, update direct deposit payment elections, and update W-4 information.
W-2 wage and tax statements for 2020 can be accessed in PAWS.
Current employees can view and print their 2021 W-2s from ADP using a passthrough link in Workday.
Eligible managers can view benefit information for themselves and eligible dependents, as well as update beneficiaries. Managers can add or change benefits for themselves or eligible dependents due to a life event such as marriage, divorce, birth or adoption, just to name a few.
Time Tracking and Absence
Salaried managers will not need to enter a timesheet in Workday.
Hourly managers will need to submit hours worked on their bi-weekly timesheet.
All managers will request time off as an absence request. This includes vacation time, sick time, anniversary day, floating holiday, jury duty, and the like.
Managers who oversee staff will approve timesheets bi-weekly and staff absence requests upon receipt.
Managers who oversee student employees will approve timesheets bi-weekly. Students are not offered vacation or sick time, so this will need to be tracked outside of Workday.
Recruiting and Employment
All recruiting activities, including job postings, applications, background checks, hiring, and onboarding, take place in Workday. Managers can recruit and hire new staff or students.
Workday can parse an applicant’s résumé, saving time entering data.
Managers can review candidates and move desired candidates forward.
Managers will be able to submit performance evaluations for staff in fall 2021 in Workday.
Managers who are also adjuncts can view their current academic appointments and related compensation.
Budget managers, known as Cost Center Managers, can view and adjust their department’s financials, including budgets and expenditures.
A new role known as Cost Center Financial Analyst was created to provide financial visibility for employees who are not Cost Center Managers but oversee budget activities for their department.
Former employees can view and print their 2021 W-2s by visiting the ADP website and following this 2021 W-2 Job Aid.