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General FAQS

Time Tracking and Absence FAQS

Student Employee FAQS

 

General FAQS

Is Workday easy to use? 

  • Workday is very user-friendly and intuitive.

How do I access Workday?

  • Workday can be accessed 24/7 over a secure network from a computer, smart phone, or tablet, using your TRACKS login information and DUO multi-factor authentication. 

  • VPN (Forticlient) is required to utilize administrative functions from outside of the campus network (eduroam).

  • Click the “Log in to Workday” box on this page. Feel free to bookmark the Workday site, so you can access it faster next time.

  • Additionally, you can download the Workday mobile app to take Workday on the go with you! The Workday Mobile App is available for Apple or Android devices and can be downloaded from the App Store or Google Play StoreUse of the Workday Mobile App is optional. 

     Access the Mobile App information on the Workday Resources site

What can faculty and staff do in Workday?

  • Faculty and staff will be able to update their personal information, view their payslips, request time off, view academic appointments, apply for positions, review departmental and grant-related financials, and much more!

What can students do in Workday?

  • Students will be able to view and apply for on-campus jobs.

  • Student employees will be able to update their personal information, enter their timesheets, view their payslips, and apply for positions.

How will Workday make my job easier?

  • Workday will provide automation of several current business processes, improving efficiency and productivity.

Can I change my TRACKS password in Workday?

Can you email or send messages in Workday?

  • No, that is not a Workday function at this time. You will still need to use Outlook to send emails, and Jabber, Microsoft Teams, or other IM system to send messages.

How is Workday accessible?

  • Workday can be accessed via most current browsers, as well as on your mobile device.

How will we be trained in the new system? 

  • Training materials can be accessed from the Workday Resources link in the left menu.

Why did Florida Tech choose Workday?

  • Workday is a cloud based ERP solution which provides enhanced accessibility and a more intuitive user experience.  It will help Florida Tech become a choice employer by improving hiring opportunities and employee engagement.

Who is Collaborative Solutions?

  • Collaborative Solutions is our implementation partner.  They are our Workday consultants.

Will Banner go away?

  • Eventually, but not yet. As Workday is implemented, corresponding Banner workstreams will no longer be used.

Time Tracking and Absence FAQS

I’m an hourly employee and submitted my hours, but I need to fix my timesheet. What do I do?

  • If you made a mistake or need to make changes to a submitted or approved timesheet, you may do so. The step-by-step process can be found on the Time Tracking Job Aid.

I’m a salaried employee. Do I need to enter a timesheet in Workday?

  • Salaried staff do not need to enter a timesheet to track their hours worked. They only need to enter an absence request for time off, such as sick, vacation, floating holiday, jury duty, etc. The step-by-step process can be found on the Absence-Time Off Job Aid.

For my absence request, do I have to take a full day?

  • Workday has been designed in adherence to Florida Tech policies. For salaried employees, absence requests can be submitted in 2-hour increments. For hourly employees, absence requests can be submitted in 15-minute increments. The number of minutes and hours can be edited before submitting to your manager for approval.

If I requested an absence, but decided not to take it, how can I edit it?

  • For approved absence requests, you can either edit the number of hours or absence type, or cancel the request altogether.
  • Note: You cannot correct an absence request that has not been approved. You can only cancel the request.

Can I request an absence for time off that I took in the past?

  • Yes, you can request an absence that happened in the past (no earlier than Workday’s launch on January 1, 2021, however.)  Simply select the day the absence took place, the type of absence, and submit.

Student Employee FAQS

What can students do in Workday?

  • Students will be able to update their personal information, as well as view and apply for on-campus jobs.
  • Student employees will be able to enter their timesheets, view their payslips, and apply for jobs.

Can I change my TRACKS password in Workday?

I’m a student employee and submitted my hours, but I need to fix my timesheet. What do I do?

  • If you made a mistake or need to make changes to a submitted or approved timesheet, you may do so. The step-by-step process can be found on the Time Tracking Job Aid.