Bereavement Leave

Effective Date Dec 1, 2014

Eligible Employees:

Reviewed Date:

Approved by:

Full-time Faculty and Staff

March, 2021

Dr. T. Dwayne McCay, President

 Bereavement Leave


The university provides full-time faculty and staff time off with pay to cope with the loss of an immediate family member.

The maximum allowed length of paid Bereavement Leave is three (3) workdays-in state /five (5) workdays out-of-state per occurrence. Leave taken in excess of three (3) workdays in-state /five (5) workdays out-of-state, may be charged to vacation leave, personal holiday, and/or leave without pay. Sick leave may not be used for Bereavement Leave without a physician’s statement.

For the purposes of this policy, “immediate family member” is defined as spouse or domestic partner, parents (including stepparents and in-laws), children (including stepchildren), siblings, grandchildren and grandparents of the employee including a spouse or domestic partner’s immediate family member(s).


It is the responsibility of the employee to request Bereavement leave for approval. The request is submitted in the HRIS system.

Absence due to the death of an individual not defined as an “immediate family member” covered by this policy is chargeable to vacation leave, personal holiday, and/or leave without pay. A request for an exception to the definition of “immediate family member” must be submitted in writing to the Vice President of Human Resources.

If an employee is on pre-approved vacation leave and finds it necessary to attend a funeral of an “immediate family member” as defined by this policy, a maximum of three (3) days of leave may be reported as Bereavement Leave rather than vacation leave.