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Bereavement Leave

Effective Date Dec 1, 2014


Full-time Faculty and Staff

Reviewed Date:

December 2020

Approved by:

Dr. T. Dwayne McCay, President

2.1 Bereavement Leave


The university provides time off with pay to cope with the loss of an immediate family member. Employees assigned to the following employee classes are covered by this policy: 01, 02, 04, 06, 07, 10, and 16. See the Employee Class Policy for an explanation of the employee classes.

The maximum allowed length of paid Bereavement Leave is three (3) workdays-in state /five (5) workdays out-of-state per occurrence. Leave taken in excess of three (3) workdays in-state /five (5) workdays out-of-state, may be charged to vacation leave, personal holiday, and/or leave without pay. Sick leave may not be used for Bereavement Leave without a physician’s statement.

For the purposes of this policy, “immediate family member” is defined as spouse or domestic partner, parents (including step-parents and in-laws), children (including step-children), siblings, grandchildren and grandparents of the employee including a spouse or domestic partner’s immediate family member(s).


Please provide in writing a request to take Bereavement leave and submit to your supervisor for approval. A request for an exception to the definition of “immediate family member” must be submitted in writing to the Vice President of Human Resources.

Absence due to the death of an individual not defined as an “immediate family member” covered by this policy is chargeable to vacation leave, personal holiday, and/or leave without pay.

If an employee is on pre-approved vacation leave and finds it necessary to attend a funeral of an “immediate family member” as defined by this policy, a maximum of three (3) days of leave may be reported as Bereavement Leave rather than vacation leave.