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Leave of Absence

Effective Date Jan 1, 2017

Applicable Employee Classes:


Reviewed Date:


Approved by:

Dr. T. Dwayne McCay, President

2.6 Leave of Absence


This section discusses Leave of Absence other than leave under the Family and Medical Leave
Act (FMLA). If an employee is eligible for FMLA, they will be required to exhaust all applicable Leave under FMLA before a Leave of Absence under this policy will be considered.

You may be granted a Leave of Absence to maintain continuity of service in instances where unusual or unavoidable circumstances may require your absence. In no instances are Leaves of Absence granted automatically. Leaves must be requested in writing by the employee and approved by their Department and the  Vice President of Human Resources PRIOR to the Leave being taken.

If the employee is taking a leave of absence for medical reasons, all accrued sick, vacation and personal leave must be used before the leave is unpaid. An employee who is taking a leave of absence for any situation other than medical reasons must use all accrued vacation or personal leave prior to being eligible for unpaid leave. 


A Leave of Absence may be requested for a period of up to 4 weeks (30 days).  A written request for a Leave of Absence must be submitted to your supervisor for approval by the Department Head. The request will then be routed to the Dean or appropriate Vice President and the Vice President of Human Resources for final approval.

Leave extensions beyond the maximum will be considered only in special cases, and will require the approval of the President.

An employee on Leave of Absence at his or her request will not accrue vacation or sick leave, and they will not be entitled to holiday pay.

If an employee is enrolled in Benefits, such as health or dental insurance, they will continue and the employee will be required to continue paying their portion of the benefit costs. The employee should contact the Office of Human Resources prior to going on Leave to coordinate payment.

To be eligible to request a Leave of Absence, you must be classified as “regular” full time or “regular” part time and have completed at least one year of continuous service before the effective date of the requested leave of absence.

The university does not guarantee reinstatement to your former position or to a position with like status or pay.