Policies

Policies

Conflict of Interest

Effective Date Dec 1, 2014

Applicable Employee Classes:

All Florida Tech Employees

Reviewed Date:

December 2014

Approved by:

Dr. T. Dwayne McCay, President

5.3 Conflict of Interest

Policy

In order to protect the credibility of the university's faculty, staff, and administration as well as to ensure trust and confidence in all of its research, educational and professional activities, employees of the Florida Institute of Technology shall not engage in any behavior that has a real, apparent and/or potential conflict of interest. Further, employees of the Florida Institute of Technology shall not seek personal financial gain by virtue of their association with the university.

A conflict of interest exists if an individual covered by this policy has an actual or potential relationship or engages in an outside activity which:

  1. Impairs or adversely influences his/her judgment with respect to promoting the best interests of the university.
  2. Adversely influences the performance of his/her duties to the university.
  3. Financially benefits the individual, either directly or indirectly, as a result of his/her employment by the university.

In any case where a conflict of interest exists or may exist, or the appearance of a conflict of interest may exist, it is the duty of the employee to disclose his/her interest, including any interest in the organization or entity which may benefit from the person's association with the university. Such disclosure includes beneficial interest that a member of the employee's immediate family may have because of the person's association with the university.

Employees who are employed part-time or on an adjunct basis may have obligations and commitments not only to the university, but also one or more outside agencies. Accordingly, part-time employees and adjuncts are expected to disclose their conflicts in writing to the appropriate supervisory administrator and exercise special care in fulfilling their multiple obligations.

Procedure

All employees are required to disclose any actual or apparent conflicts of interest to their dean or administrative unit head. The Disclosure of Conflict of Interest form is available on our website www.fit.edu/hr/forms.php

Disclosures must be made prior to the time that the research/educational/professional project is approved. If the conflict arises after the approval of the project, the individual must disclose the conflict of interest immediately.
Employees will complete a Disclosure of Conflict of Interest form on an annual basis. The forms will be used to create an annual report of employees disclosing a conflict of interest. The report will be updated throughout the year as additional conflicts are disclosed.

Failure to file a Disclosure of Conflict of Interest form or knowingly filing an incomplete, erroneous or misleading form may result in disciplinary action up to and including discharge.

In case of doubt as to whether acceptance of an outside appointment or participation in an outside activity would be in conflict with one's university responsibilities, the employee will disclose the opportunity for or current appointment or participation in writing and will request in writing from his/her dean or administrative unit head, or the Associate Vice President of Human Resources for staff issues, an opinion as to whether a conflict exists.

Penalties

Should it be determined that an actual or apparent conflict of interest exists, the dean or administrative unit head or Associate Vice President of Human Resources will determine what conditions, if any, should be imposed by the university to eliminate the conflict.

Possible conditions that may be imposed include but are not limited to:

  1. Public disclosure of significant financial or personal interest
  2. Modification of the research/educational/professional plan by independent reviewers
  3. Review of the research/education/professional plan by independent reviewers
  4. Monitoring of the research/educational/professional plan by independent reviewers
  5. Disqualification from participation in the portion of the research/educational/professional plan that would be affected by the significant financial or personal interests
  6. Divestiture of the significant financial or personal interest
  7. Severance of the relationship that creates the actual or apparent conflicts