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Expense Card Roll-Out Schedule

Areas Affected Action Items Responsible Party Date
University Wide New P-Card Policy and  P-Card roll out schedule sent out via e-mail.  New P-Card policy also available on website  Business Services 6/7/2024
University Wide Complete form for Departmental JPMC P-Cards and return to Business Services office. Please note, any delay in the receipt of this form may delay the issuance of a new departmental P-Card. Cabinet 6/14/2024
Business Services Business Services Orders and receives JPMC departmental P-Cards Business Services 06/17/24-06/21/24
University Wide Return all BOA P-Cards to Business Services Office  and JPMC departmental P-Cards will be available.  Business services will issue a schedule by alphabetical order to return all BOA card and receive the new departmental P-Cards. BOA and JPMC Cardholders 06/24/2024-06/28/2024
University Wide Last day to make purchases on BOA purchase cards.  Note:  If vendors do not charge end of month transaction until after July 1, these purchases will post against the FY25 budget. BOA Cardholders 6/24/2024
University Wide Travel Policy and request for P-Card exception form available on the website Business Services 6/24/2024
Business Services BOA P-Cards invalid Business Services 6/25/2024
University Wide P-Card Purchase Moratorium Period University Wide 06/25/24-06/30/24
University Wide Last day to reconcile BOA P-Card activity for June University Wide 6/28/2024
Business Services JPMC departmental cards activated. Please note, if the BOA P-Card have not been returned by this date, the Business Services Office will be unable to activate the new JPMC Card. Business Services 7/1/2024
University Wide P-Card training will be completed during summer learning series. Schedule TBD Business Services 07/15/24-08/02/2024
Cabinet Cabinet members can submit requests for exceptions for individual P-Cards. Please note, all exception requests must be reviewed and approved by the President.  It may take the Business Services Office 5-7 to order and receive new P-Cards Business Services 7/2/2024 forward

 

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