Post-Award: Award Management

Post-Award Administration

Post-award administration involves shared responsibilities between OSP and PIs to ensure that sponsored projects are conducted ethically, efficiently and in compliance with sponsor and university requirements. The following outlines key duties for each party.

OSP Role

Reporting and Financial Oversight

Prepare financial and other non-scientific reports to sponsors
Assure reimbursement of project expenditures

Compliance and Coordination

Monitor for compliance with sponsor and Florida Tech requirements
Coordinate award documentation and approval processes with supporting departments

Support and Communication

Provide training and support to departmental administrators
Respond to sponsor and university inquiries in a prompt, accurate and professional manner

PI Responsibilities

Research

Manage project personnel and oversee scope of work
Authorize payments to consultants and subrecipients
Ensure scientific integrity of the project
Report allegations of academic fraud or scientific misconduct
Ensure training in the responsible conduct of research
Comply with intellectual property policies and disclose inventions, discoveries, and improvements
Comply with the Federal Acquisition Regulation (FAR) requirements

Award and Administrative Oversight

Review/approve expenditures in coordination with research administration staff and in accordance with award terms
Certify Personnel Activity Reports
Complete interim and final technical reports
Submit continuation or renewal proposals promptly
Retain project data and materials as required
Update annual Conflict of Interest and prepare disclosure forms as required