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Workday is the university's information system for human resources, financial operations, procurement, expenses, and grants. It supports principal investigators, administrators, and staff by providing insights across finance, payroll, HR and planning for grants users.
Grant management through Workday eliminates reporting errors, losses from unspent funds, and the risks associated with noncompliance, providing transparency into stuck processes and a clear audit trail of what occurred.
There is full visibility on an award into terms and conditions, dates, balances, and more to ensure that all grant requirements are met. PIs can see costs and revenue in real time for a complete view of financial position on awards in order to control unnecessary spending. Workday also provides the ability to ensure that individuals have met their commitments to a sponsored project and their wages are commensurate with their work for effort certification.
Workday Job Aids for Grants
- Compensation (Effort) Certification - Includes “How-To” video
- Find My Subawards - For PIs with subawards. Provides information on subawards by award, subrecipient total contract amount, remaining balance and months remaining.
- FIT – Award Budget vs. Actuals – PI Report - This report allows PIs to view their budget to actuals data based on award. Will only work for PIs based on Workday security.
- FIT – Award Budget Vs Actuals – Co-PI Report - This report allows co-PIs to view their budget to actuals data based on award. Will only work for co-PIs based on Workday security.
- Award Overview - Provides guidance on information contained on an award.
For questions regarding balances on awards, please contact your grant accountant.