Human Resources

Human Resources

Employee Benefits

Florida Tech’s benefit eligible faculty and staff earn both pay and benefits for their work at the university. These two elements together make up your total compensation package.

We enjoy a very rich insurance package supplemented by Florida Tech, as well as a number of optional insurances from which to choose.

Please note the following regarding benefit effective dates.  If you elect benefits, coverage starts the FIRST DAY OF THE MONTH following your date of hire.

For example:

  • If you are hired on September 15th, your coverage will begin on October 1st.
  • If you are hired on September 1st, then your coverage will begin on September 1st.
  • If your employment ends with the University, your coverage ends on the LAST DAY OF THE MONTH following the last day of your employment. For example:
  • If your employment ends on August 7th, your coverage will end on August 31st.
  • If your employment ends on May 31st, then your coverage will end on May 31st.

Jump to a benefit to learn more about it:

Benefits List

403(b) Retirement Plan & Information

You can change your 403(b) contribution any time of the year. You can complete a salary reduction form and submit the completed form to the Office of Human Resources.  Please note that the maximum annual employee contribution is as follows:

  • Under age 50                                                                     $18,000
  • At least age 50 +                                                               $24,000

Lincoln

  • Customer Service: 1-800-234-3500
  • Lincoln Website                   

TIAA-Cref

Links:

Participant Fee Disclosure

Links:

Additional Life Insurance

Links:

AFLAC

Aflac offers peace of mind and real cash benefits.  For more information please contact our Aflac respresentative:

Cristy McCullough, Aflac Agent
Phone: 321-987-5065 
Fax: 321-745-2476

"Aflac, without it no insurance is complete!"

Links:

Autism

Call today to learn more about the Aetna ASD Support Program.

Aetna Resources For Living

1-877-398-5816
www.resourcesforliving.com
User name: ICUBA
Password: 8773985816

Links:

Change of Coverage During the Plan Year

The benefit choices you make can be tailored to your personal needs. If you enroll in benefits on a pre-tax basis, you may not add, delete, or change the coverage you have selected for yourself or your dependents until the next open enrollment period. The only exception is if you experience a qualifying family status change. A qualifying family status change includes:

  • Marriage or divorce
  • Birth or adoption of a dependent child or a change in custody
  • Death of a spouse or a dependent child
  • Your spouse has a change of employment or status which affects benefits coverage
  • You change your employment status which affects your benefits status
  • You experience an involuntary loss of other group benefits coverage

You must report a family status change by logging into your employee benefits portal within 30 days of the qualifying event.  Please be prepared to upload the required documentaton in order to process your request.

Links:

Continuation of Coverage

For questions regarding Cobra please call 1-866-377-5102 then select option 2.

Links:

Dental Insurance

Florida Tech provides employees and eligible dependents the opportunity to elect dental coverage through Humana Dental Plans. There are three plan options: DHMO, PPO Low with in and out-of-network coverage, and PPO High Plan. If you choose the DHMO Plan you must select a primary dentist for each covered person.

Eligible dependents include:

  • A legal spouse
  • Your dependent children may be eligible for coverage up to age 26. No child can remain on the plan beyond December 31st of the year in which they turn 26.
  • Unmarried, dependent child incapable of self-sustaining employment by reason of mental retardation or physical handicap.
  • Certified domestic partners.
  • Children of certified domestic partners subject to the same eligibility standards applicable to dependents.

Contact Information:

  • Customer Service (DHMO) 800-979-4760
  • Customer Service (PPO) 800-233-4013

Links:

Eligibility for Benefits

Full-time benefit eligible employees authorized to work at least 30 hours per week are eligible for coverage under our Health Insurance plan. Benefits are effective the first day of the month after date of hire. You will become insured on the date you elect any of the benefits by completing an online enrollment and signing electronically, but no earlier than the date you become eligible. If you do not enroll within 30 days after a change in status as determined by the employer, you will not be allowed to enroll until the next annual enrollment period. If you are not in active service on the date you would otherwise become insured, you will become insured on the date you return to active service.

Employee Assistance Program (EAP)

Florida Tech offers an Employee Assistance Program through Resources for Living, a partner with Blue Cross Blue Shield. Services include EAP counseling, caring for children or aging parents, dealing with conflict or violence, mind and body discount programs and online tools and information.

  • All benefits-eligible employees and members of their household can participate.You do not need to be enrolled in health insurance to use the EAP services.
  • There is no cost and no enrollment required. There is no charge for up to 6 visits per incident / illness.
  • Pre-Authorization is required.
  • To use the services, please call 1-877-398-5816.  Press 1 for EAP services.  You may also visit the website at www.mylifevalues.com.  

Username: ICUBA
Password: 8773985816

Links:

Employee Discounts

Child Care

Child Care providers near Florida Tech:

Hotels/Travel

AAA

Crowne Plaza Melbourne Oceanfront

  • $119; $109 5/1-12/31

Cruise Benefits with CruCon Cruise Outlet

  • $100 to spend on board the ship when booking a 7+ night cruise
  • PLUS access to exclusive discounts and extra booking perks on 16 different cruise lines.
  • Reference "FIT group # 474617" when calling 1-800-493-6609 or visit CruCon.co

Fairfield Inn and Suites by Marriott

  • $84

Hilton Rialto

  • $99 WD / $79 WE

TicketsatWork.com

  • Discounts on hotels and more!
Parks and Recreation

Brevard Zoo 

  • Discount on Membership

Cinema World 

  • $5.00 Movie Ticket Vouchers

Disney World

Foosanar Art Museum

  • 50% off classes

Henegar Center for the Arts

  • 10% discount (promocode FIT10 or FIT5OFF) select shows

TicketsatWork.com

  • Discounts on attractions and more
Miscellaneous

Atlantic Wholesale Furniture, Palm Bay

  • 10% discount

Cell Phone Service

  • ATT - 17% off monthly service
  • Sprint - 17% off monthly service
  • Verizon - 14%-18% off monthly service

Culligan Water Service

Hart to Hart Real Estate

Restaurants (use FIT ID)
  • Deano's Subs & More - 1851 Palm Bay Rd. - 10% discount
  • Domino's Pizza (192) - Meal Deal $5.99 for 1 Lg 1 Top Pizza, 8 Wings + 20oz or 1 Med 1 Top + 20oz
  • Jersey Mike's (all 5 locations) - Meal Deal $7.50 - Regular Sub, Chips and a Drink
  • KeKe's Cafe - 10% discount
  • Le Macaron - Mall location - 10% discount
  • Menchie's Frozen Yogurt (West New Haven & Hammock Landing Palm Bay) - 20% discount
  • Moe's Southwest Grill (Mall) - 10% discount (not valid with other specials)
  • Nature's Table (Mall) - Buy a Wrap Get a Smoothie FREE
  • The Burger Place (in Downtown Melbourne) - 10% discount
  • Tijuana Flats (10 E New Haven Ave.) - 10% discount (not valis Tu/Th)
  • Too Jay's Gourmet Deli - 10% discount
  • Young's Buffet - 10% discount "lunch only" Monday through Saturday 
Florida Tech Campus Discounts (use FIT ID)
  • Barnes & Noble's Campus Bookstore - 25% Discount
  • Clemente Center - $15.95 monthly membership
  • Dining Services - 10% using FIT ID plus other discount plans available
    • Panther Dining Hall - Advance pay $108 and receive 20 meals for Personal use only
    • FlexCredit Plan - Advance Pay $100.00 and receive $100.00 on FIT ID
  • FIT Plaza - FIT Laundry - 10% discount
  • Free Admission with 1 Guest to Regular Season Home Athletic Games - Except Football
  • Football - Season Pass $45 (you may also purchase a guest Season Pass for $45)
  • Panther Plate - 50% discount on parking (see security)

ICUBA Flexible Spending Accounts (FSA)

Administered by ICUBA.

P.O. Box 616927
Orlando, FL   32861-6927
Toll-free phone:   866-377-5102
Toll-free fax:  866-377-5180
Email: benefitsadministration@icuba.org

To check your BALANCE on your HCSA or DCSA Debit card, log onto the bswift site.

Please note that the company key is ICUBA.

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Group Term Life Insurance

Links:

Health Insurance

Florida Tech offers comprehensive medical benefits provided by Blue Cross Blue Shield through customized plan designs by ICUBA. We currently offer Preferred PPO Blue Options.

Plans include a University-Funded Health Reimbursement Account (HRA). PPO Plans offer great flexibility in your choice of providers and do not require referrals. Employees are always encouraged to seek services from in-network providers. To locate an in-network provider in your area, visit Blue Cross Blue Shield of Florida’s website through ICUBA's Single Sign-On with bswift

Please note: If you elect Health Insurance coverage, your benefits are effective first day of the month after date of hire. 

Enhanced Benefits:

ICUBA invests in their members by providing enhanced benefits, paying 100% of total costs of the following services at in-network providers:

Quest Diagnostics:

  • Lab Tests
  • Pap Tests
  • Urinalysis
  • Colorectal Screenings
  • Prostate Cancer Screenings

Blue Cross Blue Shield:

  • Electrocardiagrams
  • Echocardiograms
  • Mammograms
  • Colonoscopies and Sigmoidoscopies
  • Immunizations
  • Allergy Injections
  • Bone Mineral Density Tests

Aetna Resources for Living:

  • Employee Assistance Program (EAP) is for all employees and members of your household. Call your EAP 24-hours a day at 1-877-398-5816. Receive up to six free face-to-face counseling sessions per presenting issue per plan year.

Optum Rx:

  • Prescribed diabetic supplies including meters, lancing devices, lancets, test strips, control solution, needles, and syringes
  • Aspirin for adults with a physicial prescription
  • Prescribed generic folic acid and generic pre-natal vitamins for pregnancy

Teledoc:

Teladoc gives you 24/7/365 access to U.S. board-certified doctors through the convenience of phone or video consults. It’s an affordable alternative to costly urgent care and ER visits when you need care now. Talk to a doctor any time for $5. Please note: Restrictions apply as it relates to number of consults during the year and severity of condition for consultation. With your consent, Teladoc is happy to provide information about your Teladoc consult to your primary care physician.

For first time registration with Teladoc go to www.teladoc.com. If you experience any difficulties, call 1-800-Teladoc, and a customer service representative will be more than happy to walk you through getting your account setup.  

Blue Cross Blue Shield - Health First Doctors:

Zero dollar cost share for employees who see one of the doctors in the specialties of Family Practice, Internal Medicine, and Pediatrics. 

Blue Cross Blue Shield Travel Assistance:

To check the status of your Explanation of Benefits:

You are able to submit inquires and view Explanation of Benefits (EOBs) by logging into bswift and accessing ICUBA's Single Sign-On.

Leaves of Absence

If you do not qualify for FMLA, please complete the Leave of Absence Request Form
Leave of Absence Request for Extension

Family Medical Leave

Links:

Short-Term Disability

Short Term Disability coverage is provided at no cost to benefits-eligible employees. Under Short Term Disability, a disabled employee will receive 66 2/3% of salary up to a maximum benefit of $2,000 per week for a maximum of 11 weeks.

Links:

Long-Term Disability

Core Long Term Disability coverage is provided  at no cost to benefits-eligible employees.  This plan  provides a benefit of  60% salary up to a maximum of $2,000 per month.

Long Term Disability Buy-Up coverage is available and is purchased by the employee through payroll deduction. This plan provides a benefit of   66 2/3% salary up to a maximum of $14,000 per month.

Links:

Long-Term Care

Information available in the Office of Human Resources. You may also visit the Unum — Better benefits at work website.

Links:

Pet Insurance

Florida Institute of Technology now offers Pet Insurance! This is a post-tax benefit that can be deducted from your payroll check.  Veterinary Pet Insurance will allow you to access ANY VET and include protection for :

  • Accidents
  • Common illnesses
  • Serious/chronic illnesses
  • Hereditary conditions
  • Procedures/services
  • X-rays
  • Wellness Services

Please click on this link http://www.petinsurance.com/floridatech to obtain information regarding the plan designs and rates to request additional information directly from your VPI representative.  Premiums vary based on the age of the pet, species, size, plan type and state of residence.  Some conditions may not be covered and underwriting is required for each Pet enrolled in the Plan. 

Pre-Paid Legal Services

Get answers to your questions and solutions to your problems with “Life Events legal Plan” and the “Identity Theft Shield”. This website below shows the plan choices and the applications that can be downloaded depending on which plan you chose.

FIT Info Site: www.legalshield.com/info/fitech

LegalShield Informational Flyer

Prescription Drug Benefits

Optum Rx administers the pharmacy benefit for all of the medical plans.

The Optum Rx Prescription Medication Plan’s benefits include:

  • Out of pocket maximums
  • Nationwide Pharmacy Network - including 62,000 chain and independent pharmacies.
  • Convenient  Mail Service Pharmacy
  • Optum Rx 90-Day at Retail Program
  • Free Diabetic Supplies – including meters, lancets, lancing devices, test strips, control solution, insulin needles and syringes.
  • Specialty Medications for treating complex health conditions (e.g. Hepatitis, HIV/Aids, Oncology, etc.) can be obtained through Briova Specialty Pharmacy
  • A user friendly website at 
  • Optum Rx Customer Care Center – (800) 207-2568 – available 24 hours a day, 7 days a week.
  • Even an Optum Rx Mobile App
  • OptumRx Home Delivery FAQ

Eligible dependents include:

  • A legal spouse
  • Your dependent children thru December 31st of the calendar year in which they turn 26.
  • Unmarried, dependent child incapable of self-sustaining employment by reason of mental or physical handicap.
  • Certified domestic partners.
  • Children of certified domestic partners subject to the same eligibility criteria applicable to your dependent children.

For more information, call Optum Rx Customer Care Center (800) 207-2568 or visit mycatamaranRx.com

Our ICUBAcares Pharmacist Advocate Program (PAP) is comprised of Real Pharmacists who are Real Advocates with Real Solutions! Our ICUBAcares PAP will assist members with closing gaps in care attributed to Prior Authorizations, Quantity Limits, Step Therapy and Generic Drug Requirements; assist members with formulary changes; serve as a liaison between doctors, pharmacy and insurance company; encourage members to use therapeutically appropriate, cost-effective therapy; and more.

ICUBA Cares RX
877-286-3967

Relocation

Sorensen Mayflower

No matter where you're moving, Sorensen Mayflower is committed to helping you through every step in the process. 

Links:

Retiree Health Benefits

For questions regarding your retiree benefit options, please contact ICUBA at 866-377-5102.

Sick Leave Bank

The Sick Leave Bank at FIT has been established to help an employee who is or has a family member that is incapacitated and whose sick, personal, and vacation leave have all been exhausted.  The Sick Leave Bank program is a voluntary, confidential program created to provide its members the opportunity to remain in full-pay status and to provide continued pay deductions for payment of benefit premiums.  This program may be used during most immediate family or medical emergencies.  Family or medical emergencies are defined in the Sick Leave Bank Application Form.

Sick leave contributed to the Sick Leave Bank may not be designated for the use of a particular individual, but will be made available to all eligible members.

Rules

Eligibility and Contributions for the Sick Leave Bank:

  1. Eligibility and Contribution: Employee participation in the Sick Leave Bank is strictly voluntary. During the annual Benefits Open Enrollment period, any employee in a position that earns sick leave may join the Bank provided that other eligibility requirements are met. Participation in the Sick Leave Bank requires completion of the Sick Leave Bank "Application Form" at Open Enrollment as well as meeting all requirements.
  2. Initial Contribution: The minimum initial contribution required to join the Sick Leave Bank is 8 hours of accrued sick leave. The maximum initial contribution is 120 hours of the employee’s accrued sick leave, provided that the employee shall have a minimum 80 hours of unused sick leave remaining after making the initial contribution to the Bank.
  3. After Initial Participation: Employees may continue to contribute each year to the Sick Leave Bank by donating a flat number of hours during the Benefits Open Enrollment Period. Should the balance of the Bank be reduced to less than 100 hours, a special enrollment period will be opened to replenish the Bank. Employees will be given ten days written notification of the special enrollment period and each employee in the Bank will be given an opportunity to donate. If the Bank has not been sufficiently replenished following special enrollment, the University reserves the right to dock each Member of the Bank 16 hours of sick time in order to keep the Sick Leave Bank operational. Written notice will be sent to the Members prior to this occurring.
  4. Contribution Limitations: Any sick leave eligible employee of Florida Institute of Technology will be eligible to participate in the Sick Leave Bank provided that the employee shall have a minimum of ten full-time days (80 hours) of unused sick leave remaining after making the initial contribution to the Bank. Sick leave may not be advanced for the purpose of contributing to the Bank. An employee already on sick leave will be allowed to join the Bank. However, enrollment must be in accordance with eligibility requirements and during initial or designated open enrollment periods.
  5. Withdrawal from Membership: An employee may withdraw their membership once per year during the annual Open Enrollment Period. An employee who chooses to withdraw their membership from the Sick Leave Bank will not be given back any sick leave already contributed to the Bank.
  6. Re-enrollment/Reinstatement: Re-enrollment will be allowed once per year during the annual Open Enrollment Period. An employee who wishes to re-enroll will be required to make an initial contribution amount of at least 8 hours. An employee may be reinstated in the Bank following a break in service of less than one year without meeting initial eligibility requirements. However, the employee will be required to contribute any assessments made during the break in service.
  7. Contribution: Once a contribution is made to the Sick Leave Bank, it becomes the property of the Sick Leave Bank and is not refundable to the donor.
Withdrawal
  1. A participating employee may withdraw sick leave from the Bank only after all of his or her previously accumulated sick leave and vacation leave have been depleted.
  2. A participating employee who uses sick leave from the Bank will not be required to recontribute such sick leave to the Bank. However, all leave accumulated while drawing hours from the Bank shall be applied towards the leave of absence in progress before continuing to draw time from the Bank.
  3. Any sick leave drawn from the Bank may be used only to cover time when the employee is certified as unable to work. Withdrawal of leave from the Bank will require, in all cases, a physician's statement testifying that the employee is unable to work or stipulating the incapacitation of the employee’s family member, citing the nature of the medical condition and estimating the anticipated duration of the inability to work. “Unable to Work” certifications must meet the definitions of an allowable absence as stated in the Family Medical Leave Act Policy.
  4. No more than 150 hours may be withdrawn by a member within any twelve month period. The maximum number of hours a member may withdraw from the Bank is 300 within any four (4) consecutive years of employment. The intent of the Sick Leave Bank is to provide coverage for extended periods of continuous incapacitation, rather than for short term illnesses. Therefore, the minimum length of time a member must be certified as unable to work in order to be eligible to draw from the Bank is five consecutive days (40 hours). Members shall not be permitted to withdraw fewer than five days from the Bank for any given incapacity, unless such days closely follow the same or a related illness that has depleted five days of accrued sick leave.
  5. Sick Leave payments will be coordinated with any payment the employee may receive from a third-party vendor, such as Short or Long Term Disability. An employee may not receive more hours in sick leave and vendor payments than the total of their standard weekly base wages. For example, if an employee receives 66 and 2/3% of their weekly wages in Short-Term Disability, they may only qualify for 33 and 1/3% of Sick Leave Bank wages for that week.
  6. Pregnancy and Childbirth shall be an eligible basis for withdrawing leave from the Bank, but only for such period of time that the employee is certified by a physician as physically unable to work. Sick leave may not be withdrawn from the Bank for the purpose of child care. The requirement that all of the employee's accumulated sick and vacation leave must be depleted shall apply.
  7. If the member is not capable of making written application, the Director of Human Resources may make the application on behalf of the employee.
Denial
  1. Participants receiving Workers' Compensation payments are not eligible to receive sick leave days from the Bank for the purpose of increasing or augmenting any compensation being paid to them under Workers' Compensation rules.
  2. A contractual employee is limited to drawing time from the Bank for duty days according to his/her contract. Individuals cannot utilize the Sick Leave Bank during those times not covered by their base contract.
  3. A part-time, sick leave eligible employee is limited to drawing from the Bank for duty days according to his/her normal work schedule.
  4. An employee cannot use the Sick Leave Bank to “protect their job” while absent. Job security is provided under the Family Medical Leave Act, and the Sick Leave Bank should not be construed as a guarantee of continued employment. The Sick Leave Bank is designed solely to provide supplemental income should the employee require assistance, and any reference to job protected leave will be noted within Policy 2.3- Family and Medical Leave Policy. Furthermore, an employee will not receive Sick Leave Bank payments past the maximum leave allowed under the FMLA Policy.
  5. The Bank does not cover cosmetic or reconstructive surgery which is not the result of an injury, illness, disease, or congenital defect. Such injury, illness, disease, or congenital defect must have occurred or manifested itself while the employee was a member of the Bank.
  6. Medical condition, incapacity, or disability due to surgery which is not medically necessary shall not be covered under the Sick Leave Bank.
  7. Employees with an unavailable number of required sick leave hours in employee’s personal sick leave balance will not be eligible to enroll.
  8. Employees with previous misuse or abuse of the program will not be eligible to enroll.
  9. Benefits will be denied once the request exceeds the maximum allowable 150 hours per year per member.
  10. Benefits may be denied for other reasons as determined by the Sick Leave Bank Committee.
Administration
  1. Administration: Operation of the Sick Leave Bank will be monitored by the Staff Advisory Committee acting in an advisory capacity to the Director of Human Resources. All applications will be considered in the order in which they are received based on date and time stamping. The Director of Human Resources will provide the committee’s recommendation to the President’s Office. Upon approval of an employee’s application, the Director of Human Resources or his/her designee shall notify the employee and his/her supervisor.
  2. Verification of Eligibility: A staff member from Human Resources will verify eligibility of the employee.
  3. Sick Leave Bank Committee Composition: The Chair of the Sick Leave Bank Committee will be the Director of Human Resources. Composition of the Sick Leave Bank committee shall be representatives from the following areas:
    • HR Generalist/Benefits Specialist
    • Exempt/managerial staff representative
    • Faculty Senate representative
    • Staff Advisory Committee representative
    • Non-exempt/Hourly representative
  4. Duties and responsibilities of the Sick Leave Bank committee include, but are not limited to:
    • Reviewing, interpreting, and making recommendations for updating the rules for the Sick Leave Bank.
    • Reviewing individual cases involving requests or questions concerning utilization of the Bank.
    • Investigating any suspected or alleged abuse of sick leave by participants in the Bank. Recommending action in the event of a finding that a violation of the Sick Leave Bank rules or the intent of this program has occurred. Disciplinary actions may include, but are not limited to, the requirement to repay sick leave or forfeit pay as deemed appropriate by the President.
    • Monitoring trends in participation and use of the Sick Leave Bank to assure its continued viability and capacity to meet the participants' needs for extended sick leave.
  5. Application of Benefit: The Director of Human Resources shall direct the HR staff to deduct the contributed amount from each member of the Sick Leave Bank and credit that amount to the Bank, as well as deduct from the Bank to credit the approved amount of sick leave to the applicant/recipient.
Childbirth/Adoption

Sick leave bank days may not be used to cover any of the leave periods for childbirth or adoption of infant, unless:

  • The employee is a member of the sick leave bank.
  • The employee is certified physically incapacitated and unable to work during the period for which sick leave bank days are requested.
  • A physician certifies the incapacitation of the employee’s family member.
  • All of the employee's accumulated sick leave and vacation leave have been exhausted.
  • The Sick Leave Bank Committee has recommended approval for the use of leave days from the sick leave bank.

Tuition Benefits

Training and Development
Forms
Tuition Exchange

Florida Tech is a member institution of Tuition Exchange, a not-for-profit reciprocal scholarship program. This allows the dependents of our faculty and staff to apply for competitive (up to full) scholarship awards at other participating private institutions in programs of study not offered at Florida Tech. An overview of Tuition Exchange policies and application procedures can be found on the Florida Tech Tuition Exchange page. Please direct any questions regarding this program to Gary Hamme, Vice Provost for Enrollment and Tuition Exchange Liaison, at x8873.

Vision Insurance

Florida Tech provides employees and eligible dependents the opportunity to elect vision coverage through EyeMed. The EyeMed Vision Plan offers a benefit option to cover routine eye care, including exams and eyeglasses or contacts.

Eligible dependents include:

  • A legal spouse.
  • Unmarried, dependent children for whom the employee provides principal support. Eligibility for coverage extends to age 26 if child is an IRS dependent AND living in the employee household OR a student. No child can remain on the plan beyond December 31st of the year in which they turn 26.
  • Unmarried, dependent child incapable of self-sustaining employment by reason of mental retardation or physical handicap.
  • Certified domestic partners.
  • Children of certified domestic partners subject to the same eligibility standards applicable to dependents.

Links:

To use EyeMed, call 1-866-804-0982 or visit www.eyemed.com.