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Full-Time Staff & Faculty - Onboarding Tasks to Complete

Complete the following action items on or before your first day!

 

TRACKS Account – TRACKS is Florida Tech’s account system that provides a single username and password for access to all university services granted to a user. To establish your TRACKS account, visit https://cas.fit.edu/ and select reset password. You will need your TRACKS account to start this process. For more information about TRACKS, please visit http://floridatech.edu/tracks.

IMPORTANT: If you will be working remotely, Florida Tech's Virtual Private Network (VPN) provides secure access to university network resources and should be used if you need to access Workday off-campus. Review VPN Access/Support to setup and request access to use the FortiClient VPN.

While on campus, login to your employee Workday account to complete your onboarding tasks. You will be prompted for your TRACKS username and password.

Once logged in, scroll to the bottom of your homepage to the Onboarding Dashboard. This is your hub for essential information and tracking your onboarding progress and detailed instructions can be found in your Welcom Email. This includes the Federal Form I-9, which must be completed within your first three days of employment.

Additionally, you must visit the Office of Human Resources, on or before your first day at work, with acceptable identification documents to confirm your identity in person, no later than three days from your start date.

Lists of Acceptable Documents for Employment Authorization

The Office of Human Resources is located at:

2925 Country Club Road

Melbourne, FL 32901

If you are not located in Brevard County and are remote, you may choose one of the following options:

  • Notary: You may partner with a notary to notarize the copies of your identification documents. Please see an attached copy of acceptable identification documents to bring with you.
  • Official witness: You may partner with your banker, local business partner, or HR partner at a primary job to view the document then copy and sign as a witness.
  • CUPA-HR Partner: Our office can reach out to an educational institution near you. They can view the document, then copy and sign as witness and send us the copies.

For your Personally Identifiable Information (PII)’s security, please submit the form by encrypted email:  hr@fit.edu then mail your notarized identification documents to Florida Institute of Technology: Office of Human Resources 150 W University Blvd Melbourne, FL 32901.

Visit fit.edu/workday for additional resources and helpful instructions on how to navigate Workday and be sure to download the Workday App to take on the go!

To obtain your ID card, visit our Security Department/Welcome Center. You'll need a government-issued photo ID and your Employee ID memorandum for your visit. Be photo ready!

Your Florida Tech ID Card must be displayed at all times while on campus.

 

Complete the action items below within your first weeks!

Complete your required employee training within 60 days from your start date. You will receive a Florida Tech email Outlook notification from HIS platform with links to your assigned training modules.

Benefit eligible faculty and staff earn both pay and benefits for their work at the university. These two elements together make up your total compensation package.

Florida Tech requires supporting documentation to be uploaded in Workday if adding dependents to your employee benefit plans. Supporting documents include Marriage Certificate, Birth Certificate, or last year’s Tax Return showing your dependents listed (only the front page is needed, please black out all income information). Dependent’s date of birth and social security numbers are required for medical, dental and vision benefits.

Review the Workday job aid for instructions on how to enroll.

To learn more, visit the Employee Benefits site.

Eligible employees immediately have the option to contribute to the retirement plan with a University matching contribution.

IMPORTANT: If no information is received by the individual’s one month anniversary, benefit-eligible employees will be auto-enrolled with Lincoln Financial.

Learn more about Florida Tech’s 403b Retirement Plans

Welcome to Florida Tech

Welcome message and a brief history of our university

Employee Discounts

On and off-campus savings available to Florida Tech employees

FacForum

Consider subscribing to this emailing list, which provides Florida Tech faculty and staff with information regarding campus events and other work-related topics.

Payroll Calendars

View the Payroll and Holiday Calendars

Campus Map

Policies

Visit the Human Resources policies to learn more each policy

Panther Express Trolley and Shuttle Information

Free transportation throughout campus

PNC Bank

On-campus ATMs, a branch office near campus, and PNC’s WorkPlace Banking are available to staff and faculty. View Campus ATM Locations.

Strategic Sourcing & Contracts

Provides guidance and facilitates purchases throughout the University with issuance of purchase orders and management of procurement cards

Staff Advisory Committee

The mission of the Staff Advisory Committee is to enhance employee morale, improve the work environment by identifying current work issues and challenges, and offer suggestions to the President for positive changes in this regard

Sustainability

Florida Tech is named in the Princeton Review Guide to Green Colleges, placing us in the top 20% of universities in the country. Our Sustainability Guide showcases the steps Florida Tech has taken and provides insight into daily life.

Holzer Health Center

Services are available to Florida Tech students and employees. Employees are eligible for urgent care services at the center with copay. All patients should bring their Employee ID card and proof of insurance. Holzer Health Center is located at the northwest corner of Country Club Road and University Boulevard, across from Skurla Hall. Visit the Holzer Health Center for more information.

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